Employee F/M (OAF950)

Use this program to create and maintain employees in the OA system. Each record contains an employee code and general information relevant to the employee. This file is the backbone of the office automation system and is referenced by virtually all programs in the OA system.

Before entering employees, make sure have a list of employee user codes, which you can get from running a User Tracking Report (System Management-->Reports & Prints-->User Tracking Report). You need to have at least one user code set up in User Code F/M (System Management-->Security System-->User Code F/M).

An employee record cannot be deleted in this program if the employee code is also defined in the Technical Support Employee File.

For more information how to use maintenances, refer to the following topics:

How to use file maintenance programs

The following fields are involved in creating employee file records:

1. Employee

Enter the employee code (up to 8 characters). In most cases, the employee’s first name, nickname or the first eight characters of the employee’s last name would be a good employee code. F2 allows a search.

2. Name

Enter the employee’s name (up to 25 characters).

3. Title

Enter the employee’s title (up to 25 characters).

4. Department

Enter the department in which the employee is located (up to 4 characters).

5. Location

Enter where the employee is located (up to 10 characters).

6. Work Phone

Enter the employee’s work phone number including area code, dashes and extension, if needed (up to 17 characters).

7. Home Phone

Enter the employee’s home phone number including area code and dashes and extension, if needed (up to 17 characters).

8. Address 1

Enter the employee’s address (up to 25 characters). If only one address line is needed, use the first.

9. Address 2

Enter the second line of the employee’s address if needed (up to 25 characters). If only two address lines are needed, use the first two.

10. Address 3

Enter the third line of the employee’s address if needed (up to 25 characters).

11. Memo

Enter the memo concerning the employee (up to 25 characters).

12. User Code

Enter the employee’s user code (up to 3 characters). This code must already be set up in SM User Code F/M (System Management-->Security System-->User Code F/M).