This program allows the user of the FACTS system to build the check print file and print payroll checks.
This program builds the check print file according to information in the edit file. The edit file is created by the Pre-Check Edit List. The edit file includes all exception entries to standard earnings and deductions entered through the Deductions Exception Entry and Earnings Exception Entry programs. Checks are printed for one pay cycle at a time and may be reprinted as many times (if necessary) prior to the Check Register update. The Check Register must be updated for a pay cycle before the Initialize Pay Cycle program may be run for a new payroll.
The user has to option to:
The following fields are involved in printing payroll checks:
1. Pay Cycle
Enter the pay cycle for which checks are to print. The entry must be a valid pay cycle and one in which the Pre-Check Edit List has been run.
2. Bank
Enter a bank ID code for this pay cycle (2 characters). The entry must be a valid bank. Enter (CR) defaults to the standard bank for this pay cycle. Entry of a valid code displays the bank name and the number of the last check printed for this bank.
3. Alignment
Indicate whether an alignment pattern should print. If Y is entered, the alignment pattern prints immediately and the program returns to this field.
4. Check Date
Enter the date to print on the checks. The entry must be a valid date in the current or next GL period and the current payroll period. Enter (CR) defaults to the system date.
5. Beginning Check
Enter the check number of the first check to be printed (0-999999). The check number must be greater than the displayed last check printed. Look at your checks!!
6. Void?
If there are any unused check numbers, the user is given the option to void the checks between the last check printed on the previous Check Register and the check number entered in field #5. Enter Y or N to indicate if the displayed check numbers should be voided. Enter (CR) defaults to Y. Manual checks and checks in the payroll check reconciliation file may not be voided. If there are no unused check numbers, the system displays an N automatically and the field is skipped. If checks are being printed for the first time for the pay cycle, skip to field #10.
7. Reprint Checks
This field is only used if checks for this pay cycle have been printed and the Check Register has not been updated. The first and last check numbers used on the previous checks are displayed. Enter N or Y to indicate if any of those checks should be reprinted. Enter (CR) defaults to N and the next two fields are skipped.
8. First Reprint
Enter the number of the first check to reprint (0-999999). Only checks within the displayed range are accepted. Enter (CR) defaults to the first check previously printed. Look at your checks!!
9. Last Reprint
Enter the number of the last check to reprint (0-999999). Only checks within the displayed range are accepted. Enter (CR) defaults to the last check previously printed.