This program allows the user of the FACTS system to display the following information about any employee:
1. Employee
Enter the number of the employee to be displayed. Field of a valid number displays the employee name, alpha sort key, class, and branch. If the employee is inactive, (set in the Employee F/M) *INACTIVE* is displayed in the upper left of the header portion of the screen. Enter (CR) defaults to the next employee on file.
2. Information
Enter the following information type to display for this employee. When a type is selected, the entire information display is highlighted. Enter (CR) displays the next employee on file and information based on the information type previously selected.
NOTE: On some implementations of Business Basic the system allows, and prompts for, the use of arrow and function keys for special features. Please refer to SM Appendix C.
G - Displays general information including reverse name, address, phone number, social security number, birth date, hire date, termination date, rehire date, last pay change date and last pay change amount. Also included is the statutory employee and eligible for pension flags along with the normal job number and normal job cost code (if applicable).
C - Displays code information including employee class, department, worker’s compensation code and branch.
PT - Displays period-to-date information including for each state and local designation, the earnings amount in each category, number of hours worked in each category, tax deductions and matching amounts and other deductions and matching amounts. The beginning state designation is asked for. Enter (CR) defaults to the next state/local designation. Totals are also included.
Q - Displays quarter-to-date information in the same format as the period-to-date information. Totals are also included.
Y - Displays year-to-date information in the same format as the period-to-date information. Totals are also included.
PA - Displays past history information by period in the same format as the period-to-date information. The beginning period is asked for. Enter (CR) defaults to the next period. Totals are also included.
CH - Displays check history information in the same format as the period-to-date information. Also included are totals for each check, check date, number, amount, type and pay cycle.
P - Displays pay cycle information including pay cycle, department, whether the employee is on a salary or paid hourly, earnings and deductions GL posting tables, gross pay, each hours code, standard number of hours, and standard rates, tax and deductions codes, flags, number of exemptions, amounts and matching.
E - Displays earnings % distribution information including the pay cycle, each GL account number used and the % of earnings distributed to that account.
D - Displays deductions codes and balances.
HO - Displays information for each hours code tracking maximum hours used, the yearly available, used and remaining hours.
N - Displays all notes recorded for this employee. If no notes exist for the employee displayed, the system will ask Enter notes for this employee. Enter N or Y to indicate whether to enter notes for this employee. Enter (CR) defaults to N and returns to the main field. If the user enters a Y, line numbers are assigned beginning with 010 and will automatically increment by 10. Enter text (up to 70 characters per line). F3 ends entry of lines. F4 backs up to the line number; enter the beginning line number. F3 allows the user to set the line number increments (1-10). If the increment is set to one, a maximum of 999 lines may be entered. F4 (from line number) will back up and delete the previous line.
Once notes have been added, the following options are available:
# - Changes a line number. Notes may be changed or deleted by entering the line number. Enter whether to C-change or D-delete. If D is entered, the line is deleted. If C is entered, enter text (up to 70 characters). During this change routine, F1 defaults to the currently displayed value of the field. F3 ends entry of lines. F4 backs up to the line number; enter the new line number. If a new line number is added, the old line number is deleted. F2 allows the user to set the line number increment (1-10). F4 backs up to the main field.
L - Lists line numbers. A limited number of line numbers appear on the screen at any time. The list function allows line numbers to be redisplayed. The user selects the beginning line number to list.
A - Adds a line number. New line numbers may be added as needed. F3 ends entry of lines. F4 backs up to the line number; enter the new line number. F2 allows the user to set the line number increment (1-10). F4 (from line number) will back up and delete the previous line.
M - Moves a line number. Enter beginning line number to move. Enter ending line number to move. Enter line number where text will be moved (existing lines will be replaced) one line at a time, or blocks of lines may be moved.
D - Deletes a line number. One line or several lines of notes can be deleted at any one time. Enter beginning and ending line numbers to delete. Enter N or YES to delete. Enter (CR) defaults to N.