W-2 Print (PRP820)

This program allows FACTS users to print yearly W-2s for all employees.

Although the report may be printed at any time (as long as the capture W-2 information program has been run, prior to printing), report information is incomplete until the last payroll of the year is run and the Check Register updated. The W-2 capture must be run before the end-of-period (year) update so that the W-2s may print.

One form is printed for each employee and each of the employee’s state and local codes.

The format of the printed W-2’s has changed for the tax year 2001. When printing W-2’s, align the printer with box a. Control Number.

Use the following fields to print W-2 forms:

1. Alignment

Indicate whether an alignment pattern should print. If Y is entered, the alignment pattern prints immediately and the program returns to this field.

2. Beginning Employee

Enter the number of the first employee to print. Enter (CR) defaults to FIRST.

3. Ending Employee

Enter the number of the last employee to print. Enter (CR) defaults to LAST.

4. Form Type

Enter whether to print on 2 - Double (2 wide) or 1 - Single (1 wide) W-2 forms. Enter (CR) defaults to 2 - Double (2 wide) .