Recommended Operating Procedures for Purchase Orders

Daily Procedures (or as needed)

 1. Enter suggested PO’s

 2. Enter purchase orders

 3. Enter PO and Non-PO receipts; print/update Receipt Register

 4. Enter invoice receipts; print/update Invoice Receipt Register

Weekly Procedures (or as needed)

 1. Run Uninvoiced Receipts Report

 2. Print any purchase order management reports

Period Procedures (or as needed)

 1. Enter final purchase orders

 2. Enter final PO and Non-PO receipts; print/update last PO Receipt Register

 3. Enter final invoice receipts; print/update last Invoice Receipt Register

 4. Print/update Period Receipts Report

 5. Print/update Period Invoice Receipts Report

 6. Print/update Period Receipts Discrepancy Report

 *7. Run End-of-Period Update

Yearly Procedures

*1. Run End-of-Period Update (already covered in period procedures—do NOT run twice)

* Indicates the procedure is required and must be performed in the time period designated