to default to FIRST. In order to access the update, you must press set this field to FIRST. Press F2 or
to search
Use this program to print a report showing any discrepancies between purchase order receipts and invoice receipts.
Ü If you cannot access this report, the Use Period Receiving Report flag in the PO Static Control F/M is not selected. Speak with your Affiliate before activating this report or changing any other settings in this file maintenance.
While invoice receipts are being entered in Invoice Receipts Entry program, both the invoiced amounts and the actual received amounts are stored in the invoice receipts file.
When you run the Invoice Receipts Register, the extension (cost multiplied by the units invoiced) of each line-item on the invoice is compared to the extension (cost multiplied by the units received) of each line-item on the received purchase order. Any discrepancies in the two extensions are recorded in the period receipts discrepancy file. These records are available to be printed at any time by this report. The optional update following this report removes all of the records that appear on the report.
You have the option to:
Select the print order - vendor or item.
Select the beginning and ending order choice.
Select the period to print.
Select the branch to print.
Select to include freight discrepancies.
Select to include tax discrepancies.
Report information includes vendor, document (invoice) number, document date, item number, description, units received, units invoiced, cost at time of receipt, cost on the invoice and the dollar amount of the discrepancy. Totals by vendor or by item are also printed. The total number of vendors or items listed are also included.
Access this program by choosing Purchase Orders -->End of Period -->Period Receipts Discrepancy.
1. Order
Enter whether to print the report by V-vendor or I-item. The program defaults to Vendor order. (Printing in item number order requires more time for the sorting of records.)
2. Beginning Order Choice
Enter the beginning order to print. Press F1 or
to default to FIRST. In order to access the update, you must press set this field to FIRST. Press F2 or
to search
3. Ending Order Choice
Enter the ending order choice to print. Press F1 or
to default to LAST. In order to access the update, you must set this field to LAST. Press F2 or
to search
4. Period
Enter the period to print (PPYY). F1 defaults to the current purchase order period.
5. Branch
Enter the branch to print. The entry must be a valid branch. The program defaults to the branch assigned to the terminal. Press F2 or
to search. Press F3 or
to default to ALL.
6. Include Freight
Enter whether to include freight discrepancies or not. The program defaults to Yes.
7. Include Tax
Enter whether to include tax discrepancies or not. The program defaults to Yes.
8. Remove All Records for Period Just Printed?
Once the report prints indicate whether or not you want to remove the listed records.