Fax Group F/M (FLF930)

This program allows the FACTS Fax Administrator or superuser to create and maintain Fax groups.

Fax groups are used to generate broadcast Faxes. Each group may consist of up to 40 members. The members in the group must all be one of five types: customer Fax records, vendor Fax records, Fax directory records, defined classes or other defined groups. For example, a group type may be customer Fax records or vendor Fax records, but cannot be both.

Although a group can only have 40 members, the number of Fax records in the group is unlimited because the group can be a combination of classes or other defined groups. For example, you can define one group of customers Fax records and another group for vendors Fax records. You can then define a third group that includes the customer group and vendor group.

When you combine classes and groups, you may find that some records are included in the group more than once. When you prepare a Fax and select multiple classes and groups, FaxLink will send only one Fax to records that are duplicated.

For more information how to use maintenances, refer to the following topics:

How to use file maintenance programs

Complete the following to enter or modify information:

1. Group Code

Enter the code to use for the group (up to 3 characters). Press F2 or $image\find_shg.gif$ to search for group codes already defined.

2. Description

Enter a description that will help you to identify the group (up to 30 characters).

3. Type

Enter the code for the type of records to combine in the group. The codes you may select are F-Fax directory records C-customer Fax records V-vendor Fax records K-classes G-groups. Press Enter (CR) to default to to F for Fax directory records. If you change this type after group members have been assigned, all group members will be deleted.

4-43. Members

Enter one code for each of the next 40 fields to define the members to include in this group. Press F2 or $image\find_shg.gif$ to search for the designated type of records to include. If you select group for the member type, F1 allows you to display all members assigned to the group.