How to manually adjust on-hand quantities

1. Access this program by choosing Inventory Control-->Adjustments-->Adjustment Entry.

2. In the Warehouse field, enter the warehouse code for the item(s) to be adjusted. Press Enter (CR) to default to the warehouse assigned to the terminal. The system displays the warehouse name and description. Press F2 or $image\find_shg.gif$ to search.

3. In the Item field, enter the item number to be adjusted. The system displays the description and current on hand quantity for this item and stocking unit of measure. Press F2 to or $image\find_shg.gif$ search.

If an item does not update inventory (as set by the IC Control flag), the system displays the following message: "This is an uninventoried item. Cannot Adjust. CR-Continue".

If the item is inventoried, but does not exist in the specified warehouse, the system displays the message: "Item not in this warehouse. CR-Continue".

If the item number is a serial/lot item, the system displays serial/lot fields.

4. In the Adjustment field, enter the adjustment quantity (+/-) of the item. This displays the new on-hand quantity (current on hand plus the adjustment amount). Zero quantities are not accepted. If you set up multiple units of measure on the Item F/M screen for the item entered, you can press F2 or $image\chum2_shg.gif$ to change the unit of measure.

5. In the Adjustment Code field, enter the adjustment code. Press F2 or $image\find_shg.gif$ to search. An S-sales type is only accepted if the adjustment was a negative adjustment. An R-receipt type is only accepted if the adjustment was a positive adjustment. An A-adjustment is accepted for negative and positive adjustments.

6. (Optional--If the adjustment type entered was not R-receipt or A positive adjustment, the Cost field is skipped.) In the Cost field, enter the unit cost for this item receipt. Press Enter (CR) to default to the current cost of the item.
Zero costs are not accepted.

7. (Optional--If the adjustment type entered in step 5, was not S-sales, this field is skipped.) In the Sales Dollars field, enter the dollar amount of the sale. The amount entered will be updated to the warehouse/item file for month-to-date and year-to-date history.

8. (Optional-- If the adjustment type entered in step 5, was not S-sales, this field is skipped.) If the adjustment code type is "S" for sale, you can select the checkbox to post the number of units to the actual usage in the warehouse/ item file. If the adjustment type entered in field #4, was not S-sales, this field is skipped.

Based on this setting, usage is given to the warehouse that is being adjusted. The system checks the value of the Replenish setting on the Main screen of Warehouse/Item F/M (ICF920) to determine whether to display the Post to Usage prompt. If the item’s replenishment flag is not Y, the system skips this prompt and does not update usage. If the replenishment flag is Y, the system updates usage based on your response here.

9. In the Adjustment Memo field, enter the optional memo regarding the adjustment (up to 25 characters). This memo overrides the adjustments code description that prints on the Adjustment Register. You can press Enter (CR) to default to no memo and the adjustment code description prints on the register or F2 to default to the memo previously used.

10. At the command prompt at the bottom of the screen, the system displays the following options: CR-Accept Line, J-Job #, F4-Backup.

11. You can:

Press F4 or $image\PREVMENU_shg.gif$ to back up to the adjustment memo.

The system displays the message: Job Number message box and asks: "Enter job number?" Yes/ No If you select Yes, the system displays the job-posting dialog box.

-OR-

If you select No, the system accepts the line, and displays it in the browser in the lower portion of the screen. The program then proceeds to the item field to await further adjustments in this warehouse.

12 When you have added all the adjustment line, select the $image\save_shg.gif$ icon to save your entries. You can select the $image\stop_shg.gif$ icon to stop entering adjustment lines. You can select the $image\plus_shg.gif$ icon to add additional items for adjustment. On the left side of the line item browser, you can select $image\noteitemon_shg.gif$ to access Note Entry (SME710) for the item highlighted in line item browser.

13. Press Exit button to return to the main IC menu.

How to manually adjust on-hand quantities

See Also