How to enter vendor cost contracts

1. Access this program by choosing Purchase Orders -->Cost Contracts--> Contract Entry.

2. In the Vendor field, enter the vendor for the cost contract. Press F2 or select the $image\find_shg.gif$ icon to perform a vendor search. The system displays any existing contacts for the vendor, in the browser in the lower portion of the screen.

3. To add a contract for this vendor, select the $image\plus_shg.gif$ icon. To edit a contract, highlight it in the browser and select the $image\edit.gif$ icon to displays the Cost Contract Information where you edit the contract expiration date, costing information, or memo. To delete a contract, highlight it in the browser and select the $image\Delete_shg.gif$ icon.

4. For new contracts complete the following:

Enter the warehouse for this contract. Press F1 or the $image\all_shg.gif$ icon for All, F4 to backup, F2 or the $image\find_shg.gif$ icon to search for warehouses.

Enter the effective contract date

Enter the item scope of the contract. You can select from I Specific Item, C Cost Class, or A All Items. Press Enter (CR) to accept A, the default. If you select I, the next prompt is Item. If you select C, the next prompt is Cost Class. If you select A, the system disables the next prompt.

Enter the item for this contract. Press F2 or the $image\find_shg.gif$ icon to search or F4 to back up.
-OR-
Enter the cost class for this contract. Press F2 or the $image\find_shg.gif$ icon to search or F4 to back up.

Enter customer number for contracts used for special orders (i.e. a purchase order tied to sales order). If you enter a customer number for the cost contract, then it is available only for special orders for the customer indicated. Press F1 or the $image\none.gif$ icon to enter N/A, F2 to search for customers, or F4 to backup.

5. Press Enter (CR) to display the Cost Contract Information screen to enter contract detail information.

6. Enter the contract expiration date. Press F1 or the $image\none.gif$ icon to enter None or F4 to backup. If the date causes the contract to overlap another contract with the same scope, a message will be given, and a new date must be entered.

7. Select the Required checkbox to indicate that this is the required cost when selling to this customer.

8. Select the Quantity Breaks checkbox to include quantity breaks.

If you select the Quantity Breaks checkbox, for level 1:

Enter the quantity for break 1. Press F1 or $image\none_shg.gif$ to enter None or F2 to change the UM, or F4 to backup. You can leave the quantity blank, and if it is, all remaining breaks are disabled and blanked. If this is the first break and the value is left blank, you can still enter a cost. But if you enter a blank in the quantity of subsequent breaks, you cannot enter a cost. The quantity must be greater that the previous break’s quantity. The cost entered should be lower than the previous break’s cost, and if it isn’t, the system displays a message indicating this.

You can press F2-Change UM only for the first break and only when the scope is for a specific item. Press F1 to set the field to blank and move on to next field.

Press F2 to select any valid buying UM for the item. If quantities are already entered, the system converts the quantities to the new UM.

For Break 1, you can press F1 to enter Basis/Multiplier instead. Press F4 to backup.

OR

Enter the basis for the contract cost. You can press F1 to enter a Fixed Cost or F4 to backup. For the Basis you can select from: M--Manual Cost, L--List Price, 1--Quantity Break 1, 2--Quantity Break 2, 3--Quantity Break 3,4--Quantity Break 4, or 5--Quantity Break 5 (if available).

If you enter M, L, or P, the system goes to the Multiplier prompt. The default value is L for the first break, but subsequent breaks default to the previous break’s basis. Options 1-5 are only valid for breaks 2 through 6, and the only ones available are the breaks prior to the current break, so for break 4, you have the option of breaks 1 through 3 as the basis.

OR

Enter a Fixed Cost for the contract cost. The Fixed Cost field is only available if the scope is for a specific item.

Enter the contract memo. Press F4 to backup.
Press the OK button when you have entered the contract costs details. The system returns you to the Contract Entry screen, where you can add, edit or delete contracts for the specified vendor.
When you have finished with contracts for this Vendor, select the Done button. You can enter another vendor or press F4 or the Done button (again) to exit the program.