to search.The Header Detail for Purchase Order screen provides information about the purchase order in use by the PO Entry program. You can access it after you enter complete the header information on the PO document. The system uses this screen to display header information for all PO Entry programs, including PO Entry, Receipt Entry, and Non-PO Receipt Entry.
Use the mouse or arrow keys to select an item in the browser. Choose the Header Detail button or select Options-->Line Detail from the menu.
The Header Detail window contains all possible fields available for the PO header. This screen is used to view and modify
You can modify the following fields for a purchase order header. Use the following field descriptions to modify information for a PO document header.
1. PO Type (This field is display only.)
The system initially skips the Type field and defaults to W. This value indicates whether the type of shipment is W-warehouse or D-direct. A Direct PO forces you to enter the open work order number from the sales orders file. Once the header portion is complete, the system imports the line-items from the work order and displays them. The default value is W.
2. Vendor (This field is display only.)
The number of the vendor for the purchase order. The system displays the vendor name and address, and any applicable defaults: F.O.B., terms code, and department.
3. From
Enter the vendor ship-from number. Press Enter (CR) to default to SAME. Press F2 or select the to search.
4. Warehouse
The warehouse code where the goods should be shipped. If the PO is a direct ship, then this is the warehouse that is to be the initiating warehouse. The warehouse entered for a direct ship is stored only to determine where the PO originated; inventory quantities and restocking controls are not affected. This becomes the ship-to address on the purchase order.
5. Ship-To
The warehouse code where the goods should be shipped if it is different from the warehouse.
6. Address 1-3
If you enter a valid warehouse code, the system displays the warehouse, name and address from the warehouse control record. Once the address displays, you can back up and change any line of the name or address.
In the Document Detail section of the screen, the system displays the following fields:
7. Receipt #
Receipt numbers may be entered manually or assigned automatically by the system. Enter the receipt number or press Enter (CR) for automatic assignment. The system assigns receipt numbers for each purchase order beginning with 00001 and incrementing by one for each receipt up to 00099.
3. Received
Enter the date that the purchase order was received. Press Enter (CR) to default to the system date.
6. Buyer
Enter a valid buyer code to identify the buyer for the purchase order. Entering a valid code displays a partial description. Press Enter (CR) to default to the buyer code in the ship-from file for the selected vendor. Press F2 or
to search.
7. Terms
Enter a valid payment terms code for this purchase order. Press Enter (CR) to initially default to the code for the selected vendor from the vendor file. Entering a valid code displays a partial description. Press F2 or to search.
8. Department
The general ledger department number. The entry must be a valid department. Press Enter (CR) to initially default to the department assigned to the terminal. Press F2 or to search.
Note: For received POs this field is display only.
9. Freight
Enter whether freight is B-bill later, P-prepaid , C-collect or A prepay/add. Press Enter to default to the freight code in the ship-from file (if specified) or the freight code entered in Vendor F/M for the selected vendor. Also, if the ship-from is changed from something to SAME, the freight code reverts back to the vendor default freight code.
10. Ship Via
Enter up to 15 characters for the carrier. Press Enter (CR) to initially default to the ship via in the ship- from file for the selected vendor.
11. Lead Time
Select the Lead Time checkbox to indicate whether the lead-time from this document (number of days from the ordered date to the date of the first receipt) should update the average lead-time for the item in the warehouse/item file. The system performs this update during the Receipt Register update.
The system defaults the lead time value from the PO header information when you initially create a line item on a PO document. Selecting the PO header Lead Time check box optionally allows for updating the lead time for all items on the PO to match the header lead time just entered. Note that the header Lead Time checkbox value entered here does not override the PO line item’s Lead Time check box value.
13. F.O.B.
Enter up to 15 characters for freight on board. Press Enter (CR) to initially default to the F.O.B. in the ship-from file for the selected vendor.
14. Reference Number
Enter the optional reference number (up to 15 characters).
This completes the header portion of the Purchase Order Entry program. At this time, the system automatically assigns and displays purchase order number.