The Footer routine requires some final information (freight and tax) to complete the purchase order receipt. You cannot access the ending routine if you do not enter line items on the PO receipt. In the Footer for Purchase Order dialog box, the system displays a new total (running total of all line-item extensions plus tax, plus freight, etc.). The new total is initially equal to the purchase order total amount, but is redisplayed whenever an adjustment (tax, freight, etc.) is made in the ending routine. At the end of the ending routine, the new total represents the total amount of the purchase order same as above.
The ending routine is not accessible if you have not entered line items for the non-PO receipt. At the end of the footer routine, the new total represents the total amount of the purchase order.
Tip: When you press Enter or Tab, the additional fields that appear, such as reference number, freight Code, a buyer code, etc., depend on the settings selected in PO Entry Options F/M. This topic details all possible entries. Most of these entries already display default information; you can modify these values.
Use the following field descriptions to enter PO receipt footer information:
1. Freight
Through the Include Freight flag in the purchase orders static control record, the user establishes whether freight is to be entered. If the flag is set to N, no freight is included and this field is skipped. If freight is included, enter the freight amount (.00-9999.99). Press Enter (CR) to default to 0. F4 backs up to the prompt-selection field.
2. Factor
Enter the means to factor the freight; i.e., divide the freight equally over the line-item costs. The freight factor is stored and not displayed in the screen. The freight factor is applied to the cost of line-items during the PO Receipt Register. Enter U-to divide the freight by the total units, W-to divide the freight by the total pounds, D-to divide the freight by the dollar amount, or N-to not factor the freight at all.
3. Tax % (Percent)
Through the Include Tax flag in the purchase orders static control record, the user establishes whether tax is to be entered. If the flag is set to N, no tax is included and this field is skipped. If tax is included, enter the tax percent. The amount is calculated and displayed. If the Taxable flag is set to N, then only items with the taxable flag in the inventory item file set to Y are subject to tax, otherwise only those lines that a Y was entered for the Taxable field are eligible for tax.
4. Update
Accesses the optional Update feature to update the receipt, which will adjust item and warehouse quantities. Refer to the Update Window topic for detailed information about this feature.
When you finish the ending routine, you can select F4 to back up or Enter (CR) to continue. If continued, the program clears the screen and returns to the non-purchase order number field (#1) to await further entries.
Non-PO Receipt Entry Header Information
Non-PO Receipt Entry Items Information
How to enter or change non-PO receipt information
How to enter non-PO receipt header information