Use PO Static Control F/M to set up controls for that affect how the Purchase Orders module operates. You can enter data on two screens: the General Controls view and the Print Controls view.
Access this program by choosing Purchase Orders -->File Maintenances --> Infrequent File Maintenances -->Static Control F/M.
CAUTION! Aperum strongly recommends that administrators assign a password to this program. Changes should be made only with extreme caution and under the supervision of your Affiliate.
1. Store Past POs
Indicate whether or not to store past purchase orders. Press Enter to initially default to N.
2. Allow Backorders
Indicate if your company accepts backorders for unavailable merchandise. Press Enter to initially default to N.
3. Use Job Cost
Indicate if the Job Costing module is used and tied to Purchase Orders. Press Enter to initially default to N.
4. Include tax on purchase orders
Indicate if you want expected sales tax to be entered during PO Entry and included in the total purchase order amount. Press Enter to initially default to N.
5. Include Freight
Indicate if anticipated freight charges should be entered during Purchase Order Entry and included in the total purchase order amount. If freight charges are entered during Purchase Order Entry, the Tax Freight flag in the accounts receivable Tax Table F/M determines whether tax is calculated including the freight charge. Press Enter to initially default to N.
6. Default PO Cost
Enter whether the default PO cost is M-manual or L-last. Press Enter to initially default to M.
7. Freight Factor
Enter whether the default freight factor is N-none, U-units, W-weight or $-dollars. Press Enter to initially default to N.
9. Use Period Receipts Report
Indicate if the Period Receipts Report is used. Press Enter to initially default to N and eliminates the Period Receipts Report feature. If Y is entered, the period receipts file is active and the Period Receipts Report is available.
10. Use Invoice Receipts
This is available only if the accounts payable module is active. Indicate if the Invoice Receipts system is used. This consists of the Invoice Receipt Entry, the Invoice Receipt Register and the Uninvoiced Receipts Report programs. If N is entered, none of the above programs are available. Press Enter to initially default to N.
11. Use Period Invoice Receipts Report
This is available only if the invoice receipts feature is used. Indicate if the Period Invoice Receipts report is used. Press Enter to initially default to N and eliminates the Period Invoice Receipts Report feature. If Y is entered, the period invoice receipts file is active and the report is available.
12. Use Period Discrepancy Report
This is available only if the invoice receipts system is used. Indicate if the Period Receipts Discrepancy Report is desired. Press Enter to initially default to N and eliminates the Period Receipts Discrepancy Report feature. If Y is entered, the period receipts discrepancy file is active and the report is available.
13. Print on Receiving Document
Indicate whether to print alternate bin locations on receiving documents. Press Enter to initially default to Y and print the alternate bin locations on receiving documents.
14. Print on PO Fill Report
Indicate whether to print alternate bin locations on the PO Fill Report. Press Enter to initially default to Y and print the alternate bin locations on the PO Fill Report.
15. Update in Receipt Entry
Indicate whether to allow receipt update in PO and Non-PO Receipt Entry programs.
16. Update Security Code
Enter the security code to allow access to the update feature in PO and Non-PO Receipt Entry programs. This prompt is not available if you do not select Y at the Update in Receipt Entry prompt.
17. Password Override
Enter override password that will allow update if current user does not have proper security code. This prompt is not available if you do not select Y at the Update in Receipt Entry prompt.
1. Purchase Order Form Depth
Enter the depth (number of lines) of the purchase order form at 6 lines per inch (29-99) usually 42 (7-inch form and prints 14 line-items per form), 51 (8 1/2-inch form and prints 24 line-items per form) or 66 (11-inch form and prints 40 line-items per form). Press Enter to initially default to 66. If both descriptions are printed, the number of line-items above is cut in half.
2. Preprinted Form
Indicate whether to use a preprinted purchase order form. Press Enter to initially default to N.
3. Print Item/Vendor-Item
Enter whether the I-item and/or V-vendor item number is to print on the purchase order. Press Enter to initially default to VI (indicating both are to print).
4. Print Item Description
Enter whether to print for item description on the PO, 1-first description, 2-second description, or B-both as set up in the Item F/M. Press Enter to initially default to 1.
5. Standard Memo
Enter the standard memo to be printed on each purchase order (up to 50 characters). This may be greetings, information, instructions, etc. The user may override or change this memo for any particular purchase order during PO Entry. F2 defaults to NONE (a blank memo).
For more detailed information on file maintenance programs, consult the following topics.