Clear Check History (PRU810)

This program allows you to remove groups of records from the check history file.

A regular schedule of record removal (i.e., once per month or quarter) should be established. Failure to periodically remove records may result in file overflow. The Check History Report and Period Check Register should be printed PRIOR to record removal to provide a hard copy for future reference.

You have the option to:

• Select the order to remove records - employee, alpha, branch or employee class.
  
• Select the beginning and ending order choice.
  
• Select the pay cycle(s) for which records are to be removed.
  
• Remove as of a user-defined cutoff date.
  

By utilizing the above options, the user can effectively remove only the desired records. Removing check history records does not affect the period-to-date, quarter-to-date or year-to-date data in the employee history file. However, once checks are removed, they cannot be voided.

Use the following fields to clear check history:

1. Order

Select the order to remove.

2. Beginning Order Choice

Select the beginning order choice to remove.

3. Ending Order Choice

Select the ending order choice to remove.

4. Pay Cycle

Enter up to twenty 2-character pay cycles side by side to remove. Enter (CR) defaults to ALL.

5. Cutoff

Enter the last check date to remove through. Checks dated on or before the date entered are removed. Enter (CR) defaults to NO CUTOFF and the check date is not a factor in determining whether to remove.

Note: When you remove check history, this information is no longer available for the Check History Report, Period Check Register, 941 Print, and other programs.