This program allows the user of the FACTS system to create and maintain records in the check history file.
The user may enter information through this program during the initial set up of the payroll system. Thereafter, it is maintained by the Check Register update program.
After the system is operational, this program should only be used to view the detail of any check. It should not be used to change information as the file’s integrity could be damaged. To view an existing record, the user must enter the employee number, check date, check number and check type.
Information in this file may be printed using the Check History Report program or viewed on the screen using the Employee Inquiry. Check history may be removed by the Clear Check History program at any time by the user.
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
1. Employee
Enter any valid employee number.
2. Check Date
Enter the date printed on the check. CR defaults to the system date. F3 defaults to the first record on file for the employee displayed.
3. Check Number
Enter the check number (up to 6 digits). CR defaults to the first record on file for the employee, check date and check number displayed.
4. Check Type
Enter whether the check type is R-regular (printed by the system), M-manual (handwritten), or V-void. CR initially defaults to R. F3 defaults to the first record on file for the employee, check date and check number displayed.
At this point, if the historical record already exists, then it is displayed. For new records, the program proceeds with the following fields:
5. Check Amount
Enter the net amount of the pay check (+/-999999.99). If check type is V, then only negative amounts are accepted. If check type is R or M, only positive amounts are accepted.
6. Pay Cycle
Enter the pay cycle that generated the check. The entry must be a valid pay cycle. F2 allows a search.
7-18. Hours and Earnings
All earnings codes entered through the Code Sequence F/M are displayed. For each hourly earnings code, enter the number of hours worked by this employee during the selected time period (+/-9999.99). CR initially defaults to 0. Next enter the earnings (dollars paid to this employee) during the selected time period (+/-999999.99). CR initially defaults to 0. For each hourly code, there must be hours entered if earnings are entered and there must be earnings entered if hours are entered.
For nonhourly earnings codes, the hours field is skipped.
19-24. Tax Code, Amount, Matching
For each tax code, enter the following:
Enter the tax table. The entry must be a valid tax table. F2 allows a search.
Enter the amount of tax (+/-999999.99). CR initially defaults to 0.
If the employer matches the tax (i.e., FICA), enter the amount of employer matching (+/-999999.99). CR initially defaults to 0.
25-34. Deduction Amount, Matching
For each deduction, enter the following:
Enter the deduction amount (+/-999999.99). CR initially defaults to 0.
If the employer matches the deduction (i.e., 401K), enter the amount of employer matching (+/-999999.99). CR initially defaults to 0.
35. GL Earnings
Enter the GL earnings posting table for earnings on this check. The entry must be a valid GL earnings posting table. F2 allows a search.
36. GL Deductions
Enter the GL deductions posting table for deductions on this check. The entry must be a valid deductions posting table. F2 allows a search.