User-Defined Field Characteristics Entry (SMC996)

Use this program to configure user-defined fields in the following file maintenances, Item F/M (ICF910), Vendor F/M (APF910), Ship-To F/M (ARF920), or Customer F/M (ARF910), and to have the fields available in inquiries for information only. User-defined fields (UDFs) give the end-user the ability to establish the fields meaning and characteristics.

To access this program your (your user code) must be setup with administrator privileges for User-defined Fields on the Security tab of User Code F/M (SMF410).

When an authorized user accesses a file maintenance that has user defined fields available, you will have the menu option to edit the field characteristics. Once you set the field characteristics, exit the File Maintenance program and reentering the program will update the screen with the new field values. Entering and editing the data in the user defined fields functions exactly like it does for any other field.

Technical Overview

To configure user-defined fields:

After you select the administrator privileges for User-defined Fields setting on the Security tab of User Code F/M (SMF410).above, exit FACTS and log back in to allow this change to take effect.
Access the desired file maintenance program: Item F/M (ICF910), Vendor F/M (APF910), Ship-To F/M (ARF920), or Customer F/M (ARF910).
Access the User-Defined screen of the selected file maintenance.
Select the Configure icon or press F1, and the system displays the User-Defined Field Characteristics Entry (SMC996) program, where you can enter up to five user-defined fields and the characteristics associated with the field.

Limitations/Exclusions

When you change/set characteristics of UDF’s from a file maintenance program, you must exit the file maintenance and re-enter the file maintenance for those changes to take effect.
UDF’s may only be Dates, Strings, or Numerics. They cannot be paragraph fields, validated GL Number fields, or validated Period fields without a modification.
No UDF may be more than 50 characters long.
UDFs are not be available in searches without a modification.
Users cannot establish validation procedures or search procedures for UDFs without a modification.
No more than 20 valid values may be established for a validated list.
Infor does not support entering UDFs for Temporary Ship Tos.
User-Defined Fields are available in the file maintenances and on an inquiry view, but they are not automatically available as columns in searches or appear on reports.

The following fields are required to configure user-defined fields:

1. Screen Label

The field name (up to 10 characters) to display for the user defined field of the file maintenance program.

2. Prompt Text

The command line text (up to 62 characters) to display when the cursor accesses the user defined field of the file maintenance program.

3. Tool Tip

The text (up to 100 characters) to display when the mouse pointer focuses on the user defined field of the file maintenance program.

In the Data Definition section of the screen, complete the following:

4. Field Type

The type of user defined field you are configuring: T-Text (default), D-Date, N-Numeric.

5. Length

The length of the data (up to 50) for the field you are defining.

6. Justification

The justification positioning for the user defined field: 0-Left Justified, 1-Right Justified.

7. Force Case

Select this checkbox to indicate you would like to force the data entered in the user-defined field to be upper-case.

8. Required

Select this checkbox to indicate you would like the user-defined field to be a required entry.

9. Numeric Mask

Select the numeric mask for the user defined field. Note this field is only available for user-defined fields with a field type of Numeric and must equal the length of the data specified.

In the Security section of the screen, complete the following:

10. Password

Enter the password (if any) you want to require for the user-defined field.

11. User Code

Enter the user code (if any) you want to require for the user-defined field.