Use the MSDS Control F/M file maintenance to control records, by warehouse, for the MSDS System. These records contain information and flag settings that the MSDS programs reference to perform various operations. For example, when printing MSDS sheets, the system checks the MSDS On-line Cover Letter flag before printing the cover letter. One record is required for each warehouse.
The following is a description for each of the fields available in this program:
1. Warehouse
Enter a valid warehouse code. Press F2 to perform a search. Press F3 to select to the next record.
2. MSDS Message On Pick Ticket
Enter the message (up to 30 characters) to appear on the pick ticket under the item description for any item that requires an MSDS sheet. This field initially defaults to "MSDS SHEET INCLUDED." If this field is left blank, no MSDS information will print under the item description on pick tickets.
Enter the message (up to 30 characters) to appear on the invoice under the item description for any item that requires an MSDS sheet. This field initially defaults to "MSDS SHEET SHIPPED WITH ITEM." If this field is left blank, no MSDS information will print under the item description on invoices.
4. MSDS Processing
Enter the MSDS processing method to be used. Choices are:
O - On-line printing of MSDS sheets
L - Preprinted MSDS sheets stored in literature locations
M - Preprinted MSDS sheets without assigned literature locations - messages print only.
The program defaults to On-line printing.
This field is only available if on-line printing is used as the MSDS processing method. Enter whether to print MSDS sheets in S - customer ship-to or D - SO document order. If the sheets print in customer ship-to order, all MSDS sheets, summary sheets and cover letters (if used) for one particular customer/ship-to print together. If the sheets print in document order, all MSDS sheets, summary sheets and cover letters (if used) for one document print together. Press Enter (CR) to default to S.
6. MSDS On-Line Cover Letter
This field is only available if on-line printing is used as the MSDS processing method. Enter N or Y to indicate whether to print a cover letter for each group of MSDS sheets. Cover letters are maintained by the MSDS Cover Letter F/M Program. Press Enter (CR) to initially default to N.
7. MSDS By Pick Ticket/Invoice
This field is only available if either the on-line printing or the literature location process is used to process MSDS sheets. The choices are different for this field depending on which MSDS process is used:
If on-line printing is used, enter whether to print the MSDS sheets, summary sheets, and cover letters (if used) after P - pick tickets print or I - invoices print.
If literature locations are used, enter whether to print the literature location of the MSDS sheet on the P - pick ticket, I - invoice or B - both. In all cases, the literature location will print below the item description.
8. Resend MSDS
Enter N or Y to indicate whether to resend MSDS sheets even if the latest revisions have already been sent. CR defaults to N. If Y is entered here, MSDS sheets will always be sent regardless of revision date.
After all fields have been entered, enter Y or N to add the record. Press Enter (CR) to default to Y.