Entering serial/lot items

Serial/lot entry is only available if the OE Serial/Lot Entry control in SO Static Control F/M is set to either M-Assign Number in either Entry or Confirmation or Y-Assign Number in SO Entry.

Use the Serial/Lot Entry window to assign serial numbers or lot numbers for items you are entering.

Serial/Lot Costing Options

You now have the ability to cost serial and lot items by the system cost (costing method for the module). The feature provides for GAAP compliance. For the FACTS SO, IC and MC modules, you can decide if the cost for serial and lot items will be averaged actual (as it has always operated in the past) or system cost (costing method for the module). The default setting for each Static Control F/M is A-Averaged Actual (same behavior as they have before the monthly is applied). Users who want to take advantage of this change will need to change the option to S-System Cost for each of the applicable modules. The net result of selecting S-System Cost is that serial/lot items will be costed like non-serial/lot items.

The window appears automatically when you enter item numbers flagged as serial or lot (see Item F/M, Main tab).

Over-Commitment of Serial/Lot Items

The over-commitment of serial/lot items is not allowed in Order Entry and Confirmation Entry. If the OE Serial/Lot# Entry flag in SO Static Control is set to "M" or "N" then you can under commit serial/lot items.

The system recalculates quantities if:

The Serial/Lot shipped amount does not equal the order's shipped amount,
The OE Serial/Lot# Entry flag is set to "Y" and the Serial/Lot committed quantity does not equal the order's committed,
-OR-
The OE Serial/Lot# Entry flag in SO Static Control flag is not "Y" and the Serial/Lot committed quantity is greater that the order's committed amount.

The system displays the message "Improper ser/lot assignment. Quantities changed for line XXX" then recalculates as follows:

The order's shipped amount is set to the Serial/Lot shipped amount.
The committed amount is set to the Serial/Lot committed amount.
If the "new" sum of the shipped and committed amounts is greater than the ordered amount, the system sets the ordered amount to the sum of the shipped and committed amounts. The system recalculates the order's backordered amount with the new quantities to equal the ordered amount minus the shipped amount minus the committed amount.

In the Daily Sales Register, if the Serial/Lot shipped amount doesn't match the order's shipped amount the system now displays a message and return to the menu and no longer displays an error 40. The system also displays a message if the Serial/Lot committed amount is greater than the order's committed amount and returns to the menu.

When the system displays the Serial/Lot Entry (SOC145) window, the item number automatically displays in the Item field and the document number displays in the Document field.

You can update the following:

1. Ship Only

Indicate whether you want to allow the entry of shipped amounts only in the lower portion of the screen.

2. Auto Accept Quantities

Indicate whether you want to automatically accept maximum amounts for quantities.

3. Show

Select the serial/lot items you want to display in the browser. You can select from L-All, A-Available, or S-Assigned.

In the browser in the lower portion of the screen, the system displays the serial or lot numbers, the available, shipped and committed quantities and the date received. Select the serial or lot you want to use and press Enter (CR) or $image\edit_shg.gif$ .

You can use the List From field to narrow the serial/lot items displayed in the browser. Press $image\ex_allft_shg.gif$ to display the first 3 serial/lot records or to display the next 3 serial/lot records.

-OR-

You can select Ship Max to use the highlighted line to sip the maximum quantity available.

4. Shipped/Committed

Enter the quantity to ship or commit. The amount you need to distribute —referred to as the undistributed shipped amount — appears at the lower portion of the screen. This is the amount ordered, minus any backordered quantity. Select $image\all_shg.gif$ to ship all of the available quantity from the highlighted serial or lot; press $image\none_shg.gif$ to not use this serial or lot.

Press $image\stop_shg.gif$ to cancel your entry or $image\save_shg.gif$ to save your selection.

You can select Clear Qtys to clear the Shipped quantity.

You can select Return to List after Entry to return to the serial/lot browser and make further selections.

Press Done when you have completed your selections and return to the main Order Entry screen.