icon to perform a cash tray search. The search lists the trays, the drawers to which they are assigned, their assigned opening amount (starting bank) and whether or not the tray is balanced.
Use this program at the end of each shift (after the Update Shift program) to ensure that trays balance. A currency calculator is built into this program to help you count the amount of currency, coins, checks, credit card slips and other legal tender taken into the drawer during the shift.
If there is a discrepancy in a tray, you can assign it to a specific branch or let the program distribute it proportionately among the branches. Any discrepancies will post to the DSR.
After you finish counting a tray, you can print a Z-out report, which lists the tray’s activities for the shift. Once balanced, the tray can be assigned to another drawer.
Ü You cannot access this program if the DSR is in the middle of an update.
1. Cash Tray ID
Enter the ID of the tray you want to balance. If the tray was not removed from the drawer it was assigned to in the beginning of the shift, you will need to exit this program and open Update Shift.
Press F2 or the
icon to perform a cash tray search. The search lists the trays, the drawers to which they are assigned, their assigned opening amount (starting bank) and whether or not the tray is balanced.
Once you have entered the tray’s ID and the program has verified that the tray is not in a drawer, the system displays the
2. Amount In Tray
Once you’ve counted the cash, coins and other tender in the tray, enter that amount at this field. A currency calculator is included in this program.
Press F1 or the
to open the calculator. For bills and coins, you can either enter the number of each denomination or the dollar value. If you enter a number, the calculator will figure out the value. For checks, credit cards, debit cards, gift certificates, etc., enter the totals for each. Press F3 to save what you entered and exit the calculator. The calculator will carry the total over. Press F4 to exit and delete any entries.
Once an amount is entered for the tray, press Enter (CR).
3. Discrepancy
If the tray does not balance, the amount it is over or short appears in the Discrepancy box.
4. Default Branch
If the tray does not balance, you can assign the discrepancy to certain branches or have the program distribute it proportionately. This means that branches that did the most sales in that tray are assigned a bigger share of the discrepancy.
Press F2 or the
icon to search. You can also press F4 to return to the Amount in Tray prompt and recount the tray, using the currency calculator.
5. Sort by Terms Type/Terms Code
Indicate whether the report should output with transactions appear in terms code order.
6. Print the report.
Choose OK to print a Z-out report. This is a detailed report of transaction handled through this tray.