The AR Invoicing system is a stand-alone invoicing system. There is no interaction with Inventory or Sales Orders. It may be used in addition to the Sales Orders system. Regardless of whether the AR Invoicing System will be used in normal processing, it will be utilized in entering opening balances during installation.
Invoices are entered into the system through Invoice Entry where the user may assign invoice numbers. Invoices are printed (optional) through the Invoice Print program. The invoices are not updated into the open documents file until the Sales Register is run and updated. If an invoice is incorrect on the register, the user can correct the invoice through the Invoice Entry and rerun the Sales Register. Invoices may then be reprinted through the Invoice Print program. When the Invoice Register is correct the user may update it.
The AR Invoice Processing Menu contains the following programs:
Invoice Entry (ARE110) Use this program to enter and correct customer invoices and credit memos in the Accounts Receivable system without using the Sales Orders or Inventory packages.
Invoice Print (ARP110) Use this program to print, and if necessary, reprint invoices and credit memos entered through the Invoice Entry program.
AR Sales Register (ARR110) Use the AR Sales Register to update system and customer balances. To ensure accuracy you can print and reprint the Sales Register without updating the system. You can choose to update when you are confident the invoices are correct