Job Cost Invoicing (JCS400)

Use the programs on the Job Cost Invoicing menu to:

• review and edit the invoices to send to customers,
  
• post the invoices to accounts receivable and general ledger
  
• run reports on outstanding invoices
  

Process Overview

Once the Job Posting Register has been run, the transactions for jobs are ready to be invoiced (except fixed contract jobs, which need to have job completion entries made). The Unbilled Cost Report gives the user a report of all transactions for jobs that have not been invoiced. The user has a choice of three formats (summary, detail, and detail w/transactions). Once the user checks what is about to be invoiced for accuracy, the invoices can be created.

The Overhead/Burden Consolidation Register runs through the job file and finds any job that has the consolidate overhead and burden flag set to Y. It then reads through the transaction file for overhead and burden transactions, optionally removes and replaces them with a single consolidated transaction for each.

Invoices are created in the Automatic Job Selection program. It reads through the transaction file and creates invoices for unbilled transactions (viewed in the Unbilled Cost Report).

After invoices are created, they can be modified or deleted in the Individual Job Review program. If the user chooses to not bill customers for jobs, the Unselect Jobs program can be run. This program deletes all the invoices (printed or not) and updates the job cost invoice file.

The Selection Edit List prints a list of all invoices and their transaction records. This report shows the change between the billing amount posted and the invoice amount (any changes made through the Individual Job Review).

Invoices can be printed through the Invoice Print program and updated along with all the other job cost files in the Invoice Register.