Recurring Document Listing (APR120)

Using Reports

Use this program to print a list of recurring payables to verify proper entry, to project future expiration, postings for a specific period and to verify proper amounts for the current period.

You have the option to:

Select a beginning and ending vendor.
Select ending post date.
Select documents to print.
Select branch to print.

Report information includes the following: vendor number, name, sequence number, document group, GL posting table, terms code, branch number, purchase order number, posting day, months to post, standard posting amount, this period amount, cutoff, number of postings to date, amount posted to date, memo and status. The number of documents printed is included along with an index of the captions of the report.

Access this program by choosing Accounts Payable-->Recurring Document-->Recurring Document Listing.

Use the following fields to print the Recurring Document Listing:

1. Beginning vendor

Enter the beginning vendor number to print. Press Enter (CR) to default to FIRST.

2. Ending vendor

Enter the ending vendor number to print. Press Enter (CR) to default to LAST.

3. Ending post date

Enter the ending post date of the month to print. It must be within the current or next GL period and after the last date recurring documents were posted. Press Enter (CR) to default to the system date.

4. Status

Indicate whether you want to print All documents, documents to be posted this Period, documents Completed this period, Expired documents, or Unexpired documents. Press Enter (CR) to default to ALL.

5. Branch

Enter the branch. All documents assigned to this branch print. The entry must be a valid branch. Press Enter (CR) to default to ALL.

6. Check listing. OK to remove these records?

If only expired documents are printed, the user has the option to remove the printed records from the file. Select OK to remove printed records from the recurring document file. Select Cancel if you don’t want to update.