Trial Balance/Detail Ledger (GLR710)

Using Reports

Use the Trial Balance/Detail Ledger to print a trial balance or detail ledger for the current or a prior fiscal period.

The layout of the trial balance (in terms of totals) is set up in the Trial Balance Total Breaks F/M.

Processing Details

You have the option to:

Print either a trial balance or a detail ledger.
Select the beginning and ending GL account numbers to print.
Select branch(es) to print.
Select department(s) to print.
Select the fiscal period.

Report information includes the following:

Trial Balance: the GL account number and description, beginning balance, activity and the resulting ending balance.

Detail Ledger: the Trial Balance information, but breaks down the activity by journal entry. Additional information printed on the detail ledger includes date of entry, journal number, entry number, memo and transaction amount. The total number of account numbers listed is also included.

NOTE: This report is always out of balance by the amount of retained earnings for the 1st period of the year.

FACTS Report Formatter and Multiple Output Options

This report has access to the FACTS Report Formatter and Multiple Output option. The Multiple Output option allows you to print to more than one output for each instance of a report. For example, a report can print to Excel, the viewer, and to a printer all in one print run. To access the multiple output feature simply choose the Multiple option from the Print Options screen. The FACTS Report Formatter allows you to expand your reporting capabilities beyond defining a printer (in Printer F/M). For the Trial Balance/Detail Ledger, you can select Template-->Select from the menu bar to associate a system template with Excel^{^®} export capabilities. To access the FACTS Report Formatter, select Custom Report Layout-->Customize Report from the menu bar.

Access this program by choosing General Ledger-->Reports & Prints-->Trial Balance/Detail Ledger.

Use the following fields to print Trial Balance/Detail Ledger:

1. Beginning G/L #

Select the beginning GL account number to print.

2. Ending G/L #

Select the ending GL account number to print.

3. Branch

Enter the branch to print. The entry must be a valid branch. Press Enter (CR) to default to all branches.

4. Department

Enter the department to print. The entry must be a valid department. Press Enter (CR) to default to all departments.

5. Period

Enter the period to print (PP). Press Enter (CR) to default to the current period. Press F2 to select the last period closed. Press F3 to select the next GL period. Periods prior to the last closed period can be entered. For example, if you entered prior period journal entries and were printing them before running the Prior Period Update program.

6. Format

Enter whether to print the T-trial balance (summary) or D-detail ledger (detail). Press Enter (CR) to default to T.

7. Summarize Modules

When printing in the D-Detail Ledger format option, the journal entry data can be summarized by module, according to the original source document of the journal entry. If the journal entry was made from running the Daily Sales Register, for example, checking the SO module would cause those entries to be summarized on the report. When entries are summarized, the description for the line will be the header information from the GLYJNH file for the journal entry. Select from the following checkboxes for the Summarize Modules options: AP, AR, IC, JC, MC, PO, PR, SM, and SO.

Trial Balance/Detail Ledger (GLR710)

Using Reports

Processing Details

Use the following fields to print Trial Balance/Detail Ledger:

See Also