Yearly Trial Balance/Detail Ledger (GLR770)

Using Reports

Use the Yearly Trial Balance/Detail Ledger program to print a trial balance or detail ledger for as many closed periods that are stored in the yearly journal file set in the General Ledger Static Control F/M.

Processing Notes

You have the option to:

Print either a trial balance or a detail ledger.
Select the beginning and ending GL account numbers to print.
Select branch(es) to print.
Select department(s) to print.
Select the beginning and ending periods to print.

Report information includes the following:

Trial Balance: GL account number, description, period, beginning balance, activity and the resulting ending balance.

Detail Ledger: same Trial Balance information, but breaks down the activity by journal entry. Additional information printed on the detail ledger includes date of entry, journal number, entry number and memo.

The total number of account numbers listed is also included.

An asterisk (*) on the report indicates the journal activity does not equal the account activity.

Access this program by choosing General Ledger-->Reports & Prints-->Yearly Trial Balance/Detail Ledger.

Use the following fields to print Yearly Trial Balance/Detail Ledger:

1. Beginning G/L #

Select the beginning GL account number to print.

2. Ending G/L #

Select the ending GL account number to print.

3. Branch

Enter the branch to print. The entry must be a valid branch. Press Enter (CR) to default to all branches.

4. Department

Enter the department to print. The entry must be a valid department. Press Enter (CR) to default to all departments.

5. Beginning Period

Enter the beginning period to print. The entry must be a closed period that contains history.

6. Ending Period

Enter the ending period to print. The entry must be a closed period that contains history. Press Enter (CR) to default defaults to LAST.

7. Scope

Enter whether to print the T-trial balance or D-detail ledger. Press Enter (CR) to default to T.

8. Summarize Modules

When printing in the D-Detail Ledger format option, the journal entry data can be summarized by module, according to the original source document of the journal entry. If the journal entry was made from running the Daily Sales Register, for example, checking the SO module would cause those entries to be summarized on the report. When entries are summarized, the description for the line will be the header information from the GLYJNH file for the journal entry. Select from the following checkboxes for the Summarize Modules options: AP, AR, IC, JC, MC, PO, PR, SM, and SO.

Yearly Trial Balance/Detail Ledger (GLR770)

Using Reports

Processing Notes

Use the following fields to print Yearly Trial Balance/Detail Ledger:

See Also