Shipment Register (ICR320)

Use this program to print a register of all transfer tickets confirmed through the Shipment Confirmation program.

As the shipment register prints, deleted and voided documents are printed, including the date the document was deleted and the user who deleted it print. These are not counted in the number of tickets processed, and the lines will not print for a deleted document. Any lines that were deleted from a ticket that is running through the register also print after all the open lines for the ticket have printed. This information comes from the deleted lines file (ICTRND) and includes the item, description, quantity requested or shipped, cost, date the line was deleted and the user who deleted it. The deleted lines do not include the cost extension and do not add into the ticket total.

This program will:

Print a listing of transfer tickets confirmed as shipped, items transferred and costing information.
Build and print a general ledger distribution, if needed.
Post to general ledger, if general ledger is built.
Update inventory and general ledger files.

Register information includes: ticket number, request date, shipped date, from and to warehouse, ship via and reference number. For each item transferred, the item number and description, serial/lot numbers (if applicable), units, stocking unit of measure, cost per unit, costing unit of measure, extension and sales order tickets. Ticket and register totals are printed. The total number of tickets listed is also included.

Usage: If the "To" warehouse’s restocking warehouse is the "From" warehouse, then the "From" warehouse gets the usage updated if the "From" warehouse also has the Replenish flag set to Y on the Main screen of Warehouse/Item F/M (ICF920).

Transfer History Processing

When the Shipment Register update is run, the system writes the processed transfer tickets to the Transfer History files. For each ticket, the program writes a record to the ICPTRH Transfer History Header file. For each line on the ticket, the program creates a record in the Transfer History Line file, ICPTRL. For is for a serial or lot line-items, records are written to the Transfer History Serial/Lot file, ICPTRS.

For duplicate ticket numbers, the program uses a sequence number field. Before writing a new header record, the program determines if the ticket number already exists and increments the sequence number for the new header being added and writes all line and serial/lot records with the new sequence number.

Access this program by choosing Inventory Control -->Warehouse Transfers -->Shipment Register.

Use the following fields to print the Shipment Register:

1. Beginning Ticket

Enter the beginning transfer ticket number to print. Press F1 to default to FIRST (the first record on file).

2. Ending Ticket

Enter the ending transfer ticket number to print. Press F1 to default to LAST (the last record on file).

3. Beginning Date

Enter the beginning transfer date to print. Press F1 to default to FIRST (the first record on file).

4. Ending Date

Enter the ending transfer date to print. Press F1 to default to LAST (the last record on file).

5. From Warehouse

Enter the warehouse to print FROM which shipments were transferred. The entry must be a valid warehouse code. Press Enter (CR) to default to the warehouse assigned to the terminal. Press F3 to default to ALL.

6. To Warehouse

Enter the warehouse to print TO which shipments were transferred. The entry must be a valid warehouse code. Press F3 to default to ALL.

7. Date

Enter the transfer register date. The date must be in the current or next general ledger period and not prior to the current inventory period. The current period for inventory(IC) and general ledger (GL) is displayed in the upper right corner of the screen. Press the $image\sysdate_shg.gif$ icon to enter the system date.

For users printing the GL distribution, the following field is displayed:

8a. Check register. Ok to print GL distribution?

After printing the Shipment Register, verify the printout. If there is a correction to be made, enter N to exit the program. After the correction is made, the register can be rerun. If everything is correct, enter Y to continue. The program then prints the GL distribution. Once the GL distribution is printed, proceed to field #10.

For users not printing the GL distribution, the following field is displayed:

8b. Check register. Ok to update?

After printing the Shipment Register, verify the printout. If there is a correction to be made, enter N to exit the program. After the correction is made, the register can be rerun. If everything is correct, enter Y to continue and no GL distribution will be printed, the following field (#10) is skipped and the program proceeds with the update.

9. Check GL distribution. Ok to update?

After printing the GL distribution, verify the printout. If everything is correct, enter Y to continue. The program proceeds with the update. If there is a correction to be made, enter N to exit the program. After the correction is made, the entire register process begins again.

Shipment Register (ICR320)

Transfer History Processing

Use the following fields to print the Shipment Register:

See Also