Using the Direct Invoice Line Detail window

The Line Detail window provides information about the item selected in the item browser.

To access the Line Detail window:

Use the mouse or arrow keys to select an item in the browser. Choose the Line Detail button or select Options-->Line Detail from the menu.

The Line Detail window contains all possible fields available for item entry. Item number, description, ordered quantities, committed quantities, backordered quantities and price always appear on the main screen. Other line detail fields can be set to appear in secondary windows or on the menu during item entry. Use SO Entry Options F/M to determine which fields should appear during line item entry. Access SO Entry Options by selecting Sales Orders-->File Maintenances-->Infrequent File Maintenances-->SO Entry Options F/M.).

Quantities/Shipping tab fields

Field

Entry

Item

This information is display only in the Line Detail window.

You can enter or change an item number in the line item entry section of the main Direct Invoice screen.

Note: If an asterisk (*) appears after the item number on the main screen, it indicates that the line number is on hold because the user does not have authorization to ship items from the shipping warehouse. To ship the item, an authorized user must approve the line at the line approval dialog box that appears during line item entry or that user must approve the line in the Item Shipment Approval Program (SOE520).

From Order #

The source document type and number.

Description	Enter a new item description, if necessary.
Customer Item	Enter the customer’s description or reference number for this item, if applicable.
Item notes	Choose the link the view any notes entered on this item. (Enter notes through the Item Inquiry program, access code ii).
Taxable	Indicate whether this item is taxable. The program defaults to the Taxable setting in the item’s master file (see Item F/M).
Ordered	Shows the quantity of the item ordered. Press F2 to change the unit of measure. This can be used if, for example, the default UM is each but the customer wants to order a box. If the quantity entered exceeds the available inventory in the shipping warehouse, the program gives you the option to accept the quantity anyway or press F2 to search other warehouses. The Search Warehouses window displays the warehouses that have the item, along with the available, on hand, committed, on order, backordered and surplus quantities for the unit of measure selected. Select a warehouse. This creates a suggested warehouse transfer. Make sure you backorder the item. Press F3 to indicate this item is a direct ship from the manufacturer.
UM	The unit of measure field is display only. For a standard part number, the system uses the unit of measure (UM) from the Standard Part Number record as the default selling UM instead of the default selling UM in the Item F/M record. If you select not to use the standard part number UM or the standard part number UM is blank or not a valid selling UM for the item, then the system uses the standard default UM for the item.