The Shipping Subsystem is a manifest system that handles multiple carriers but is geared mainly toward UPS.
Note: UPS no longer supports this system. However, the carrier does support the FACTS/Clippership integration. FACTS users are not required to use Clippership, but UPS requires that companies use a UPS approved shipping package. Contact your FACTS affiliate if you have questions about which shipping software system you should use.
The Shipping menu contains these programs:
Freight Entry Program, which is used to enter orders into the freight manifest system.
Shipping Label Print, which outputs shipping labels for general mail use: envelopes, pamphlets, and so on.
UPS Shipping Label Print, which outputs UPS-style labels. These labels are not approved by the carrier.
UPS C.O.D. Label Print, which outputs preprinted labels supplied by UPS.
Freight Manifest Print program, which prints the manifest that is required by the carrier. It can print all the manifest orders for UPS 1st Day Air, 2nd Day Air, all UPS manifest orders, or orders for another carrier. This program prints separate manifests by ship via code to accommodate multi-carrier functionality.
Freight History Report, which prints a listing of all manifest shipments for a range of dates. This should make it easier when reconciling carrier bills. This also provides a hard copy of past manifests (which UPS requires to be on file for one year).
UPS Chart Print, which provides a cross-reference for rate by weight charges to a given to zone, as well as a zip code to zone conversion chart.
The Shipping Subsystem integrates sales orders shipments as well as the occasional non-invoiced shipment. The Freight Entry Program prompts you for an invoice number, if you enter an invoice number, the system automatically pulls over the customer, address and ship via. If the invoice changes, the Freight Entry Program makes the necessary adjustments when you enter the invoice number after the changes have been made. It is not necessary to delete and reenter the freight information for changes to the header on the invoice.
If the entry on the manifest does not stem from an invoice, you can enter an order number that is not on file. The program perceives this entry to be a non-invoiced entry, and it appears on the same manifest as the sales orders shipments. This allows shipments from departments other than sales.