Document Entry & Adjustment Register (APR110) Field Descriptions

Use the following fields to print and update the Document Entry & Adjustments Register:

1. Period

Indicate whether to print Current period or Next period documents. Press Enter to default to C.

2. Branch

Specify the branch number. The entry must be a valid branch. Press Enter to default to ALL. 

3. Print Vendor Name

Indicate whether to print the name of each vendor and vendor ID on the line above all the report data. If you do not select this check box, the vendor ID and the data for that vendor all print on the same line (and without printing the vendor name anywhere on the report line). Also note that changing the format of the report to print the name of each vendor and vendor ID on the line above all the report data substantially lengthens the report.

The General Ledger distribution is built during the printing of the Document Entry & Adjustments Register according to the entries made in the Document and Adjustment Entry programs and the information entered in the general ledger posting tables.

• If you have FACTS set to print GL distribution, the following message is displayed:  Check register. OK to print GL distribution?

After printing the Document Entry & Adjustments Register, verify the printout.  If you need to change information in the register, select Cancel to exit the program. After you make the necessary corrections, run the register again.

• If the register is correct, select OK to continue. The program then prints the GL distribution. Once the GL distribution is printed, the system displays: Check GL distribution. OK to update?

 Verify the GL distribution printout. If everything is correct, select OK to continue. The program proceeds with the update. If you find errors, select Cancel to exit the program.

• After you make the necessary corrections, run the register again from the beginning. This will give you another register print as well as another GL distribution print.

• For users not printing the GL distribution (check the AP Static GL Distribution control if you’re not sure), the system displays this message: Check register. OK to update?

After printing the Document Entry & Adjustments Register, verify the printout. If you need to change information in the register, select Cancel to exit the program. Make the correction and run the register again.

If everything is correct, select OK to continue.

See Also

Using print options

Using report templates

Viewing reports on screen (using the viewer)

Using reports and prints as audit trails

Register procedures

  Using Reports 

How to run the AP Document Entry & Adjustment Register