Use the following fields to change amounts to post for recurring documents for the current period:
1. Vendor
Specify the vendor number for this document. Entry of a valid vendor number displays the name, address, general ledger posting table, document group, terms code and branch for this vendor. Press F3 to search for recurring documents already on file.
2. Sequence number
Specify the sequence number of the document (01-99). The sequence number must be on file for this vendor in the Recurring Payables file. Field of a valid sequence number for this vendor will display all screen information about this document. Press Enter to default to 01.
The system displays the header information for the document. You can modify the following:
3. Doc Amt (document amount)
The document amount to update the open documents file each time the document is posted (+/-9999999.99). You cannot enter a zero amount for the document amount.
4. Memo
The document memo (up to 25 characters). This memo prints on the check stub in the comments column.
5. You can select:
Change the highlighted line-item
Add a line-item
Delete the document
Insert a line item above the highlighted line in the browser.
To add, insert or edit document line items, enter or modify the following:
TIP: To change the amount for this period, change the document amount in the header, enter a memo (if needed), and expense the same amount to the appropriate general ledger number(s).
6. General Ledger number
Specify the number of the general ledger expense account to which the payment will be distributed. The number entered must be a valid GL number in the general ledger account file. If the general ledger posting table for this vendor has preset expense accounts, press Enter to default to the first GL account number in the GL posting table. Press F2to display all G/L numbers listed for the GL posting table assigned to this document along with the G/L number’s description. Select the line number to expense to. You can enter any account number in place of the standard numbers from the general ledger group. If the entire amount of the document is not distributed to this account, enter the next account number on line 002. This process continues until the document amount is distributed.
7. Amount
Specify the amount to be distributed to this general ledger account (+/- 99999999.99). You cannot enter zero for this amount. Press Enter to default to the document amount not yet distributed. The ending routine may not be accessed until the entire document amount has been distributed.
After you complete line item entry processing click Cancel.
Changing posting amounts for recurring documents for the current period