Vendor F/M (APF910)

Use the Vendor F/M program to create and maintain records on each vendor your company uses. Each record contains a vendor number and general information relevant to the vendor.

There are six screens for entering Vendor file maintenance information:

• The Main screen, which is used to enter the vendor name and contact information.
  
• The Purchase History screen, which is used to initially enter purchase information for the vendor. This is an optional screen and you should only enter data once. The update portions of the Document Entry & Adjustments Register and the Check Register programs subsequently update purchase history information.
  
• The Financials screen, which is used to enter checking information, 1099 ID, terms code, and GL posting table information.
  
• The Miscellaneous screen, which is used to enter the vendor customer number, document group, vendor class, ship-from information, vendor permanent/temporary flags.
  
• The Costing screen, which is used to enter the cost class and costing hierarchy and use lowest cost setting.
• The User -Defined screen, which is used to create customer fields in the Vendor Master file.
  

The AP and Inventory Control systems reference this information extensively.

You cannot delete vendors that have open documents or open purchase orders.

Access this program by choosing Accounts Payable>File Maintenances>Vendor File Maintenances.

When you save new vendor records, the system allows you to create a Faxlink record and warehouse/vendor review cycle record directly from this program.

To create a Faxlink record, click OK when the system asks if you want to create a faxlink records. Click OK, and the system displays the Quick Fax Record Entry screen. Complete the information on the screen and press Enter to add the record.

After you have created the Faxlink record or selected Cancel on the Faxlink message, the system asks if you want to create a warehouse/vendor review cycle record for the new vendor.

To create warehouse/vendor review cycle record, click OK when the system asks if you want to create a warehouse/vendor review cycle record. The system automatically displays the Warehouse/Review Cycle F/M program with the new vendor information. The first warehouse on file displays as the default. You can complete the warehouse/vendor review cycle record information and save the record to return to the Vendor F/M (APF910) program, or you can change other vendors' records and/or create new warehouse/vendor review cycle record for other vendors.

For more information how to use maintenances, refer to the following topics:

Using file maintenance programs

Click Field Descriptions for information on each field.