Use this program to record as void any system or manual check previously updated by the Payment Register. In order to void a check, it must be in the bank transaction file. The program displays the vendor number, check date, check amount and discount amount from the bank record.
If the check is not in the bank transaction file, FACTS displays a message indicating this and gives you the option to add the check anyway. After entering the number of the check to be voided, enter the number of each document originally paid by the check.
If there are one or more bank transactions with this check number from the AP module, you can select which check you want to use. If the check number did not come from the AP system, the check is already voided or the bank uses reconciliation and the check is cleared or reconciled, you cannot void that check number.
Void check information appears on the next Check Register. Each document previously paid by the void check goes back into the Open Documents file and the vendor’s balance increases accordingly.
Access this program by clicking Accounts Payable>Checks>Void Check Entry.
Click Field Descriptions for information on each field.