Use the following fields to run the End-of-Period Update:
1. Close-out period
Indicate whether or not to close the current Accounts Payable period. The program defaults to selected.
2. Have the above End-of-Period programs been run?
Indicate if the above reports have been run. This field is just a last check to make sure you have run all the necessary reports before closing the period. The program defaults to No and the program is terminated.
If the last AP period was closed less than 20 days before the system date, a message is displayed indicating the number of days since the last close. If the last AP period was closed more than 20 days before the system date, the following field is skipped.
3. Are you sure you want to close out this period?
Click OK to remove the records and update the system. Click Cancel to skip the update.
When you access the End of Period Update, the system displays a message indicating the programs that must be run, such as the Document Entry and Adjustment Register, or the type of document that needs posting through the end of the period, such as recurring documents, before you can run the End of Period Update program.
Run the program or process indicated in the message and then re-access the End of Period Update to close the current period.
When you run the End of Period Update, the program displays a message indicating the current AP period to be closed, that temporary vendors who are inactive will be deleted, and period-to-date purchase figures will be set to zero and payment history will be rolled, the number of days since the last period closed and any reports that need to be run after processing the update.
Click OK to run the End of Period Update program. The system displays a message asking if you are sure you want to close the period (there is no undo).
Click Yes-Close to run the close the current period.
Viewing reports on screen (using the viewer)