The purchase orders receiving menu allows you to receive items from purchase orders and non-purchase orders. You can change receipt information any time before you update the Receipt Register.
The Document Fill Report, which is used to print a report and check whether purchase order receipts should be stocked in the receiving warehouse or used to fill open customer orders. After running this report, you can run the Receipt Register to provide an audit trail and update all receipts and inventory quantities.
The Receiving Document Print program, which is used to print a report of the items on the original purchase order to use when reconciling items purchased against the items received at the time of delivery.
The Receipt Entry program, which is used to receive items on purchase orders. You can enter receipt numbers manually or let the system assign them. You can automatically set the received quantity equal to the order quantity or you can enter it manually. If you don’t know the purchase order number, you can search for it by vendor. Backordered items remain in the purchase orders file after receipt. You can also receive non-stocked items. Once a purchase order is received in full, it is no longer available through the PO Entry program. Once you create a receipt, you access it via the Document Inquiry program make change to the receipt document via the Purchase Orders Receipt Entry program. You cannot change purchase order receipts that have been updated by the Purchase Orders Receipt Register.
The Non-PO Receipt Entry program, which is used to receive items not listed on a purchase order. Non-PO Receipt Entry is useful for phone orders or other situations where purchase orders may not exist. This program allows you to enter and receive a purchase order at the same time. You can manually assign this type of receipt a non-purchase order number or allow the system to automatically assign non-PO receipt numbers. You can enter either the item number or vendor-item number. You can also enter non-stocked items in this program. This program does not affect on-hand inventory item quantities--inventory quantities are not updated until you update the Receipt Register. Once you enter receipts, use the Document Report (ICR350) to check customer orders and see if received purchase order items are to be warehoused for inventory or used to fill open customer orders.
The Receipt Register is used to provide a complete audit trail of all receipts. From this program, you can also create and print the General Ledger distribution, if needed. The update portion of the Receipt Register updates on-hand quantities and costs, activities, history files and period receiving files and also optionally updates General Ledger. Once you enter regular and non-purchase order receipts and run/review the PO optional Fill Report, you should the PO Receipt Register.