Receipt Register (POR230)

Use the Receipt Register program to:

Print a register of purchase order and a non-purchase order receipts.
Optionally build and print a general ledger distribution, based on settings in the PO to GL Posting F/M.
Post to general ledger, if needed.
Update inventory quantities (if needed), costs and activities, purchase order history files, the purchase order period receiving file, the purchase order receipts file and the job cost files.
$image\pinpurpl_shg.gif$ If the cost is a contract cost, the system does not update the last cost with the contract cost value and sets the contract cost flag for the line.
Copies PO document notes to past PO notes and deletes notes when PO document is deleted or line complete.

Purchase Orders with receipts that were updated in PO Receipt Entry or Non-PO Receipt Entry still need to go through the Receipt Register to update GL and invoice files. For purchases orders updated in PO Receipt Entry and Non-PO Receipt Entry, the Receipt Register skips updating inventory but updates all other files in the register. If a receipt was not updated in PO Receipt Entry or Non-PO Receipt Entry, the Receipt Register updates on-hand inventory files as well as GL and invoice files.

Receipt Register information includes the following: purchase order number, receipt number, vendor, ship-to and buyer. For each line item on the order, the item number, description, requested date, promised date, received date, ordered, received and back-ordered quantities, cost and extension and total (including tax and freight) are displayed. The report also includes totals of line-item extensions and purchase order receipt totals.

Lead Time: The PO Receipt Register flags abnormal (A) lead time for stocked items where the Replenish flag (on the Main screen of Warehouse/Item F/M (ICF920)) is "Y" before checking all other conditions that would flag the item with an abnormal lead time.

Returns Processing: The Receipt Register prints any return documents numbers being released from vendor approval. The Receipt Register Update creates any needed return documents and update the status of the return.

Vendor/Item Records: If the Create Vendor Items setting is selected on the General tab of PO Static Control (POF980), the Receipt Register Update automatically creates vendor/item records for all valid items.

Templates that store "current period" (or similar values like "system date") resolve to the "current period at the time the report is run" rather than what the "current period" was at the time the template was created. For example: If you save a template for the PO Period Receipts Report and select "Current Period" for the Period field, when that template is selected to run again (either manually or via Job Stream) the current period is determined using the setting of Current period in the PO Non-Static F/M.

NOTE: When the system updates purchase orders tied to special orders in Sales Orders, i.e., the line item on the PO is directly tied to the line item on the SO, it also updates the sales orders. The special order line item on the sales order (optionally including serial number) becomes committed by the quantity received on the line item of the PO.

To access this program, click Purchase Orders>Receiving>Receipt Register.

Click Field Descriptions for information on each field.

Receipt Register (POR230)

See Also