Freight Manifest Print (SOP430)

Using Reports

Use this program to print manifests for computerized shipping systems and when complete, remove the manifest and post to a history file.

Note: The manifests created from this program are not UPS-approved.

This program prints a summary of all line-items (packages) in the Sales Orders Freight Order File that possess the required criteria.

Print manifests on 8 1/2 x 11-inch paper and in compressed print, so the manifest will fit in 132-column format.

Manifest information includes the following: manifest date, shipper’s address and number, invoice number, consignee and the consignee’s address, UPS zone, package weight, freight charge, C.O.D. amount, declared value, and if the package uses the GroundTrac service, if it is oversized or if a call tag has been issued. The manifest also sub-totals every one hundred packages. A summary is printed for each zone, including the number of letters, number of packages, total weight, total freight charge, number of C.O.D. packages, total C.O.D. charges, total insurance charge, and total number of call tags. The summary concludes with the total number of GroundTrac packages on the manifest, total number of C.O.D. packages, total C.O.D. charges, and total UPS revenue.

You have the option of printing manifests by warehouse and multiple warehouses. If printing by multiple warehouses, the program uses the shipper number from the first warehouse code entered.

Printing a freight manifest

  1. Click Sales Order>Shipping>Freight Manifest Print (SOP430).
  2. Specify the date of the shipment that is to print on the manifest. This is the date the manifest was picked up by UPS. 
  3. Specify the ship via code for which the manifest is supposed to print. Ship Via codes are set up and maintained in the Ship Via F/M (Sales Orders>File Maintenances>Ship Via F/M).NOTE: The program reads through the Freight Orders File and gets the ship via from the document. If any of the letters in the document ship via are in the same order as all the letters in the entered ship via, the manifest prints. For example, if you specify UPS1ST, the system prints all freight orders with UPS1ST or UPSRED in the ship via. Also, if you specify UPS, the system prints all freight orders with UPS in the ship via. Press F2 to perform a search.
  4. Specify the warehouse that shipped the freight orders. Entering a valid warehouse code displays the warehouse description and the UPS shipper number that prints on the manifest. Press Enter to default to the warehouse assigned to the terminal.  
  5. Specify the Pickup Record Number (UPS-generated number that verifies that the carrier picked up the shipment). This can be helpful when tracking packages in the shipment.
  6. Click OK.
  7. (Optional) Removing the manifest from the system:
  8. After the freight manifest prints, the program asks whether the manifest and its packages should be removed from SO Freight Orders system and transferred to a history file. Indicate whether to remove the manifest.
    Tip: R    emove the manifest after packages on that shipment have been entered. Otherwise, the system will continue to add freight orders to this document.

See Also

Using Reports

Using print options

Using report templates

Viewing reports on screen (using the viewer)

Using reports and prints as audit trails