Use the Multiple Output Selection Screen to choose the type of output and enter any applicable information, like Printer Number, File Name, Number of Copies, Standard or Custom Layout (see Custom Layouts below), and margin and form feed preferences for each output you select.
Click Multiple on the Print Options screen to display the selected Print To option information as the default in the upper portion of the screen.
Note: If a FACTS report program is configured to use the FACTS Report Formatter and more than one print or output option exists for the report, the system displays the Multiple Output Selection screen instead of the Print Options screen.
To modify this information, highlight the Print to option in the browser in the lower portion of the screen and edit.
1. Print to option
In FACTS, you can output reports to a printer, viewer, flat file or you can output to other software packages, such as VSI-Fax or Archive.
Printer gives you access to any of the FACTS printers set up in Printer F/M and any of the outputs set up in Output Options F/M Select the printer or output option from the drop-down list to search for available printers.
Viewer enables you to review a report on screen. The Viewer is also equipped with print capabilities, as well as a clipboard feature.
File lets you print the report to a flat file format. This enables you to import report information into other software programs such as spreadsheets, databases, word processors. You can also attach the flat files to e-mail messages. FACTS automatically saves flat files to pvx\fileprt on your local drive. To save the file elsewhere, enter a directory path in front of the file name. For example, C:\My Documents\agedtrial1.txt. or [WDX]C:\My Documents\agedtrial1.txt. (for Windx connections).
Fax sends the report information to VSI-FAX, giving you desktop faxing capabilities. This option is only available on systems using the Faxlink module. If you have questions about this feature, contact your local FACTS Affiliate.
Archive is only available on systems using Archive™ software by Designed Data Systems, Inc. This is an on-line storage and retrieval system that lets you automatically build a library of important documents.
2. No. Copies
Specify the number of copies to print of the report. You can specify the number of copies for any output except fax, email and Archive.
3. Layout
From the personal custom layouts and system layouts that are available. Custom Layouts can be chosen when the report is run from the Print Options or the Multiple Output Selection and can be saved into Templates.
4. Top Margin
Specify the number of lines in the top margin. All FACTS forms print 53 lines per page by default, leaving a top and bottom margin of 5 lines each. You can adjust the number of lines in the top and bottom margins from 0 to 20. The default is 5. Keep in mind that if you increase or decrease the number of lines in the margin, the number of lines in your report will inversely decrease or increase.
5. Bottom Margin
Specify the number of lines in the bottom margin. All FACTS forms print 53 lines per page by default, leaving a top and bottom margin of 5 lines each. You can adjust the number of lines in the top and bottom margins from 0 to 20. The default is 5. Keep in mind that if you increase or decrease the number of lines in the margin, the number of lines in your report will inversely decrease or increase.
5. Begin report with a form feed
Indicates to the system that you want to print a blank form at the beginning of reports.
6. End report with a form feed
Indicates to the system that you want to print a blank form at the end of reports.
In the browser in the lower portion of the field, the system displays any existing or newly added Print To/Output options. You can highlight a Print To/Output line and delete it.
When you have finished adding/editing/deleting fields for the report, save your changes and click Doneto return to the report.
Tip: Outputs Defined
The difference between a printer (defined in Printer F/M) and an output option (as defined in the new Output Options F/M)is that output options have expanded functionality. Advantages are:
Printing to new output types
When creating a report as a file, an administrator user can control file output to always be placed on the client PC or always on the server
When creating a report as a file, an administrator or user can control what the file name will be with run-time replacements (see below for an explanation of what these are).
Output can be customized with open, close, post-open, pre-close, and post close procedures.
Regular printers (printers set up in Printer F/M) can still be used.