Use this program to enter vendor documents (invoices and credit memos) into the Accounts Payable system.
To access this program, click Accounts Payable>Document Entry>Document Entry.
In the header specify the vendor, document number, and so on for the invoice. In the line-item portion specify the general ledger expense account numbers.
Once documents are created, the records stay in the document entry file until you run and update the Document Entry & Adjustments Register.
The update process following the register removes the documents from the document entry file and updates the open documents file. Note that the vendor balance and the current AP balance are not updated until the register is updated.
As long as documents are in the document entry file, you can enter changes through the AP Document Entry program. Documents that have already been updated by the register need to be corrected through the Document Adjustment Entry program.
Click field descriptions for detailed information for each field.
See also
Modifying AP header document information
Posting AP document lines to job costs