Payment Register (APR310) field descriptions

Use these fields to print or update the Payment Register.

1. Date

The check register date. The date entered must be in the current or the next GL period and not prior to the current AP period.

2. Bank

The bank for printing checks.

3. Regular checks

Indicate whether to print information regarding regular checks (checks generated through the Check Print program). The setting defaults to unselected if there are no regular checks to print. However if there are no manual and void checks to print, it defaults to selected.

4. Manual and void checks

Indicate whether to print information regarding manual and void checks. Press Enter to default to unselected if there are no manual or void checks to print. However, if there are no regular checks to print, it defaults to selected.

The Payment Register is printed by reading through the regular check file and the manual and void check file. Information about each check prints as the general ledger distribution file is built.

For users printing the GL distribution, the following field is displayed:

5a. Check register. OK to print GL distribution?

After printing the Check Register, verify the printout. If there is a correction to be made, click Cancel to exit the program. After the correction is made, run the register again. If everything is correct, click OK to continue. The program then prints the GL distribution. Once the GL distribution prints, this message appears.

Check GL distribution. OK to update?

After printing the GL distribution, verify the printout. If everything is correct, click OK to continue. The program proceeds with the update. If there is a correction to be made, click Cancel to exit the program. After the correction is made, the entire register process begins again.

For users not printing the GL distribution, the following field is displayed:

5b. Check register. OK to update?

After printing the Check Register, verify the printout. If there is a correction to be made, click Cancel to exit the program. After the correction is made, run the register again. If everything is correct, click OK to continue so the program can proceed with the update.