Use this program to list all documents and adjustments in the current or next period entered since the last Document Entry & Adjustments Register was run.
You have the option to:
Note that the AP Document Entry and Adjustment Register requires an escape code for a user to get out of an error which occurred during the update portion of the register.
This register output includes this information.
Document Entries: Period, branch(es) selected, vendor number and name, document number, branch, GL posting table, PO number, entry date, due date and discount date, gross amount, allowable discount amount, GL account number and the posting amount.
Document Adjustments: Vendor number and name, document number, current amount, adjustment amount, new current amount, memo, GL account number and the posting amount.
The system also displays a recap of the AP balance, which includes the beginning balance, entry total, adjustment total, ending balance and total documents listed on the register. Depending on the setting in the AP static control record, you can also create a general ledger distribution printout.
You can use the AP Document Entry & Adjustment Register to archive information to Unform. The program prints 2 documents: the Register and the GL Distribution. These two documents are linked in Unform Archive. It is possible for you to print a register and not print an associated GL Distribution. On the register, the message: GL Distribution=true is printed to indicate that a GL distribution should be expected. If a GL Distribution should not be expected, the message: GL Distribution=false is printed.
The Unform document type is DocumentReg for both documents, but the document ID differs by appending "-GL" to the register number for the GL Distribution.Only the last copy of a specific register number is kept on file.
When a register is reprinted, and it is overwriting an existing archive of that same register number, the title of the associated GL Distribution is updated to indicate that it is no longer valid.
Note that the PO# field on the Register is displayed only when "PO#" is in the title bar and you have not encountered a line that simply contains "Document Adjustments". The data in the PO # column is linked to Document Code "PORD".
Returns Processing: Based on the Auto Create Docs setting in CRS Control F/M (SOF980), credit memos and sales orders are created during the AP Document Entry and Adjustment Register and PO Receipt Register updates when document/line processing is complete. Then, if any CRS doc lines were updated, those CRS docs’ lines can be created on a single credit memo and/or sales order (allowing multiple lines of a single CRS doc which may be spread across multiple POs to create a single CM/SO for all applicable/matching CRS doc/lines). Note that auto-creation of docs is an “All or nothing” setting. Either the docs are auto-created or the user, after processing the registers, must use CRS Entry “Create Docs” button (for each relevant CRS doc) to create the docs that would have been created had the auto-create check boxes been selected in CRS Control F/M. Use the CRS Status Report (SOR820) to determine which CRS docs to access CRS Entry (SOE810) and click ‘Create Docs’.
Note: If during register processing for auto creation, there is a CRS doc and line which would create a credit memo/sales order, but, later after this CRS line was created, an additional ‘new CRS line’ was created and its acknowledgment was printed (but the user chose not to create the credit memo/sales order when prompted in CRS Entry), both the original line found during the register and the new line which was not yet decided to create credit memo/sales order for will be available for processing, and both lines will be created on the credit memo/sales order.
To access this program, click Accounts Payable> Document Entry>Document Entry and Adjustment Register.
Click field descriptions for detailed information for each field.
Viewing reports on screen (using the viewer)
Using reports and prints as audit trails
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