This program is an electronic sign in/out board. Users can sign in and out of the OA system to let others know whether they are out and what time they anticipate being back in the office. Users must be set up for OA in the Employee F/M program to use the Sign In/Out feature.
If the employee is previously signed in, the program knows the employee is signing out. If the employee is previously signed out, the program knows the employee is signing in.
The program prompts users to enter their employee code at the bottom of the menu screen. When this employee is signed in, the sign-in message is displayed. If this employee has any messages, YOU HAVE MESSAGES is displayed along with the sign-in message.
Employees that are signed out are displayed in the Sign-Out Board program. Sign-out information is stored in the employee file.
1. Employee
Enter your employee code (up to 8 characters). Enter (CR) defaults to your employee/user code. If the program doesn’t recognize the code, the screen will remain blank and the cursor will keep flashing at the selection prompt. This means that your code needs to be created in Employee F/M.
2. Are you in?
Enter Y-yes or N-no. Enter (CR) defaults to Y, which tells the system and other users that you are in the building. The user is notified if the employee has messages, Enter (CR) to continue and fields are ended, the employee’s sign-out information is removed from the employee’s file, and the program ends.
If you have not signed out, the sign-out screen displays instead.
3. Out Date
Enter the sign-out date. Enter (CR) defaults to the system date.
4. Out Time
Enter the sign-out time (HH:MM ?M) (example 10:30 AM). Enter (CR) defaults to the system time.
5. Expected Date
Enter the date you expect to return (MMDDYY). Enter (CR) defaults to the same date entered in the out date field.
6. Expected Time
Enter the time you expect to return (HH:MM ?M). Enter (CR) defaults to one hour after the out time.
7. Reach At Phone
Enter a phone number where you can be reached while you are out. Include dashes, area code and extension. This field accepts up to 17 characters.
8. Memo 1
If you wish to enter a memo about where you are, how you can be contacted, etc., enter up to 25 characters on the first memo line. Press Enter (CR) to leave the memo line blank and skip the next field.
9. Memo 2
If you entered a memo in the previous field, you can enter another 25 characters in this field to extend the memo. If you left the previous prompt blank, the program skips this field.
10. Update
Press Enter (CR) to update your file. After the update, the program returns to the Office Administration master menu.