to default to First. Press F2 or
to search when the order is item, vendor or class.
Use this program to update the available or on hand quantities of items in the physical inventory file with discrepancies between the quantity captured and the physical count recorded.
For items in multiple-bin warehouses, the Physical Inventory Update reads all location records and the physical count quantity is accumulated before any file updating occurs. The program creates only one adjustment record or ledger card record per item or item/serial lot number.
Upon completion of the update, the available or on hand quantities in the warehouse/item file reflect the true quantities (the physical count) of the warehouse, allowing for adjustments made (sales, etc.) since the time that the quantities were captured.
Items with discrepancies are updated in the same order (item, alpha sort, vendor class or location) as they appeared on the count sheets.
Discrepancies post to the adjustment file so they can print on the next Adjustment Register and update the General Ledger.
Printing Discrepancies only
If the IC Static Control F/M setting for Count Exceptions Only is set to No, then the any null count quantity for any location is considered zero. If the Count Exceptions Only flag is set to Yes, a null count quantity in the primary location record is considered equal to the capture quantity. A null quantity in any other location records is considered zero. This comes into effect when you select to print discrepancies only. Using the above rules, all location count quantities are summed and compared to the capture quantity. If they are equal, this is also not considered a discrepancy.
To access this program, choose Inventory Control-->Physical Inventory -->Physical Inventory Update.
1. Order
The order choice automatically appears on the screen as set in the inventory static control record. Preset options include Item number, Alpha sort, Vendor number, item Class, Location or Movement class.
2. Beginning Order Choice
Enter the beginning order choice to update. Press F1 or the
to default to First. Press F2 or
to search when the order is item, vendor or class.
3. Ending Order Choice
Enter the ending order choice to update. Press F1 or the
to default to Last. Press F2 or
to search when the order is item, vendor or class.
4. Item Type
Enter the type of item to update: Stocked and/or Nonstocked. Press Enter (CR) to default to SN.
5. Warehouse
Enter the warehouse to update. The entry must be a valid warehouse code. Press Enter (CR) to default to the warehouse assigned to the terminal.
6. Days To Next Inventory
Enter the number of days until the next physical inventory (0-999). The system calculates and displays the date based on the number of days entered. Press Enter (CR) to default to 90.
7. Discrepancy Report
Indicate whether the Discrepancy Report has been printed for the items to be updated. If you select this do not checkbox, a message is displayed and the program exits. IF you select this checkbox, the program proceeds to the next field.