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Use the Post Invoices To SA program to post invoice information from the holding files in Sales Orders, Accounts Receivable, Job Cost, Equipment Rental and Technical Support into the appropriate Sales Analysis files.
The system posts the information to the holding files via the Daily Sales Register update (SO), AR Invoice Register update (AR), JC Invoice Register update (JC), and Daily Rental Register update (ER). Information from SO and ER can post to all SA files. Information from AR and JC can only post to the customer, salesperson, branch and commission SA files. No SA files with item information are posted from AR or JC.
Use the following settings to determine which holding files should be used through which to post to Sales Analysis:
The files available for posting in Sales Analysis are determined by the status of the flags set in the SA Static Control F/M.
The cost used to update all of the sales analysis files except the commissions file (SACOMM) is determined using the SA Cost Basis flag from the SA Static Control F/M. The cost used to update the sales analysis commissions file (SACOMM) is determined using the Commissions Cost Basis flag from the SA Static Control F/M. The cost to use is determined when the Post Invoices To SA program is run.
The Daily Sales Register posts four costs to the holding files: the sales order cost, the manual cost, the average cost and the last cost. These costs are then available for the Post Invoices to Sales Analysis program and at that time the selected cost is used to update the SA files.
The holding files store invoice information by invoice number. During the update, the system posts all the line-items of all the invoices to SA first and then updates the header portion of the invoice. As the updating occurs, the holding file is cleared.
Ü The program displays the first invoice on file for the Sales Orders, Accounts Receivable, Job Cost, and Equipment Rental modules. The beginning and ending inputs allow you to specify the range of invoices that you want to post to each module.
1. Post From SO
Indicate whether you want to post from the Sales Orders holding file. The program defaults to Y. If you indicate N, the program skips the Beginning Invoice and Ending Invoice inputs. The program skips this input if there are no invoices in the SO holding file.
2. Beginning Invoice
Enter the first SO invoice in the holding file that you want to post to Sales Analysis. The first invoice appears at the top of the screen. The program defaults to FIRST.
3. Ending Invoice
Enter the last invoice in the SO holding file that you want to post to Sales Analysis. The program defaults to LAST.
4. Post From AR
Indicate whether you want to post from the Accounts Receivable holding file. The program defaults to Y. If you indicate N, the program skips the Beginning Invoice and Ending Invoice inputs. The program skips this input if there are no invoices in the AR holding file.
5. Beginning Invoice
Enter the first AR invoice in the holding file that you want to post to Sales Analysis. The first invoice appears at the top of the screen. The program defaults to FIRST.
6. Ending Invoice
Enter the last invoice in the AR holding file that you want to post to Sales Analysis. The program defaults to LAST.
7. Post From JC
Indicate whether you want to post from the Job Cost holding file. The program defaults to Y. If you indicate N, the program skips the Beginning Invoice and Ending Invoice inputs. The program skips this input if there are no invoices in the JC holding file.
8. Beginning Invoice
Enter the first JC invoice in the holding file that you want to post to Sales Analysis. The first invoice appears at the top of the screen. The program defaults to FIRST.
9. Ending Invoice
Enter the last invoice in the JC holding file that you want to post to Sales Analysis. The program defaults to LAST.
10. Post From ER
Indicate whether you want to post from the Equipment Rental holding file. The program defaults to Y. If you enter N, the program skips the Beginning Invoice and Ending Invoice inputs. The program skips this input if there are no invoices in the ER holding file. Equipment Rental is an optional, add-on module.
11. Beginning Invoice
Enter the first ER invoice in the holding file that you want to post to Sales Analysis. The first invoice appears at the top of the screen. The program defaults to FIRST.
12. Ending Invoice
Enter the last invoice in the ER holding file that you want to post to Sales Analysis. The program defaults to LAST.