Bill of Lading Print (SOP330)

Using Reports

This program prints and reprints bills of lading (BOLs) on demand. The BOL must comply with the rules determined by the DOT for transporting hazardous materials. For more information on hazardous materials and regulations, please refer to the DOT’s Hazardous Materials Guide.

BOL print properties are determined in the SO Document Print Control F/M, including whether the form is preprinted, whether to print hazardous materials only, and whether to print item weights.

If you are printing BOLs for sales orders, transfer tickets or current invoices, all BOLs that are ready to print will do so through this program. If you are printing BOLs for past invoices, you have to specify which past invoice that you want to print.

The following information appears on the BOL:

• Address of sender
  
• Document number
  
• Date
  
• Customer number, name and address
  
• Shipping carrier
  
• Warehouse number
  
• Emergency contact name and number
  
• Total weight
  

For each item that is deemed hazardous, the following appears:

• Item number and description
  
• Proper shipping name
  
• Technical/chemical name(s) (optional)
  
• Hazard class
  
• UN/NA identification number
  
• Packing group
  
• Freight class
  
• Additional description(s) (optional)
  
• Weight (optional)
  
• Emergency contact name
  
• Emergency contact number
  
• Shipper’s Certification
  

The following must be manually entered on the BOL:

• Any entries on the BOL that are not actually loaded on the truck must be manually marked out.
  
• Each page of the BOL must reference the total number of pages of the BOL.
  
• Total quantity of units and type of packaging.
  
• Description articles, special marks/exceptions
  
• Any notes (optional)
  

Use the following fields to print bills of lading:

1. Warehouse

Select the shipping warehouse for which to print BOLs. Enter up to 20 two-character codes side by side. Press or F3 to default to ALL. Press or F2 to search.

2. Route

This field is disabled if the Use Routes flag is deselected in SO Static Control. Enter up to 18 three-character route codes side by side for which documents are to be printed. Only valid route codes are accepted. Question marks are used as wild cards, i.e., entry of the first two route characters and a question mark displays all routes beginning with those two characters. Press or F2 to search.

3. Doc Type

Enter whether to print a bill of lading for S (sales order document) or T (warehouse transfers). The program defaults to Sales order documents.

4. Current Or Past

This field only appears if S was entered in the previous field. Enter whether to print C (current) current sales orders or P (past) past sales orders. The program defaults to Current.

5. Document

This field only displays if S was entered at field #3 and C was entered in the previous field. Enter the document number for which to print. The program defaults to ALL.

6. Invoice

This field only displays if S was entered at field #3 and P was entered at field #4. Enter the invoice number for which to print. Only one BOL for one invoice prints at a time. Press or F3 to default to ALL. Press or F2 to search. Press or F4 to remove the last entry.

7. Ticket

This field only displays if T was entered at field #3. Enter the warehouse transfer ticket number for which to print. The program defaults to ALL.

See Also

Using Reports

Using print options

Using report templates

Viewing reports on screen (using the viewer)

Using reports and prints as audit trails