EOP Checklist  EOP Checklist Explanation

The End-of-Period Menu contains programs that should be run at the end of each Accounts Payable period to close it correctly.

• The Period Check Register provides a listing grouped by bank of all regular, manual, noninvoice and void checks issued this period.
  
• The Period Expense Distribution provides a list of all GL expense distributions from the Document Entry & Adjustments Register for the period.
  
• The Period Disbursement Distribution provides a list of all GL Disbursement Distributions from the Check Register for the period. All of the registers listed contain optional updates that should be run to clear the files to start a new period.
  
• The Register History Report provides a list of all register updates that affected the AP balance during the period.
  
• The Document Removal Register provides a report of all documents paid to zero during the period and removes them from the Open Documents file.
  
• The Vendor Ledgercard Removal program removes ledgercard information by vendor number, alphabetically, or by vendor class.
  
• The End-of-Period Update will close the current accounts payable period by deleting temporary vendors with zero balances, rolling period-to-date figures to zero and incrementing the current period by one. If it is the end of the year, year-to-date figures are rolled to prior year.

The Vendor 1099 Processing submenu allows you to view and maintain 1099 vendor balances and Taxpayer Identification numbers throughout the year, along with access to check history and audit capabilities.

• The Vendor 1099 Balance Maintenance (AE915) program allows to update the TIN (tax identification number) and the 1099 balance amount for the 1099 reporting year and vendor you specify.
• The 1099 Print prints the nonemployee compensation statements. The user chooses the beginning and ending vendor and the document group(s) to print. The forms used are the standard 1099 forms distributed by the IRS.
• The 1099 Audit Report allows you to review the vendors for whom you printed 1099s and to provide an audit trail as needed.
  

See the End-of-Period Procedures for more information.