End-Of-Period Update (ARU890)

How To

Use this program to close the current Accounts Receivable period. The End-of-Period Update should be run at the end of each Accounts Receivable period.

Note: The End of Period Update cannot be run if there are any cash receipts batches that have not been updated. The program read through the possible cash receipts batch files to see if any batches are unposted and displays a message if all batches are not posted and returns to the main FACTS menu.

This update enables you to:

• Close out the current period in accounts receivable.
  
• Clear the period-to-date customer and salesperson/territory sales information.
  
• Roll year-to-date information to the prior year, if this is the end of the year.
  
• Roll payments history down one period, dropping the oldest period.
  
• Remove paid document history based on the number of periods stored.
  

Before you run this update, make sure the following has already been printed and updated:

• Service Charge Register
  
• Statement Print
  
• Sales Tax Register
  
• Register History Report
  
• Document Removal Register
  

Access this program by choosing Accounts Receivable-->End of Period-->End-Of-Period Update.

End-of-Period Update Fields:

1. Closeout period? Verify that you want to close the current Accounts Receivable period by selecting this field.

2. Have the above End-of-Period programs been run? This field is a last check to verify that ran all the necessary reports before closing this period. Check the box to indicate Yes. This field defaults to N and the program terminates if you select OK.

If you closed the last AR period less than 20 days before the system date, the program displays a message indicating the number of days since the last close and the next field appears.

3. Are you sure you want to close out this period? Check the box to re-verify that you are ready to close this period. If you do not wish to close the period, simply click Cancel in the lower right corner of the screen.

If the last AR period was closed more than 20 days before the system date, this field does not appear.

Processing Note

When you access the End of Period Update, the system displays a message indicating the document types that must be posted through the end of the period or programs that must be run, before you can run the End of Period Update program.

Run the program indicated or complete the posting indicate in the message and then re-access the End of Period Update to close the current period.

When you run the End of Period Update, the program displays a message indicating the current AR period to be closed, that periodpayment history figures will be rolled to the prior periodand any reports that need to be run after processing the update.

Press OK to run the End of Period Update program. The system displays a message asking if you are sure you want to close the period (there is no undo).

Select Yes-Close to run the close the current period.

See Also

How to run the End-of-Period update

Using Reports

Using print options

Using report templates

Viewing reports on screen (using the viewer)

Using reports and prints as audit trails