Use this program to list all documents and adjustments in the current or next period entered since the last Document Entry & Adjustments Register was run.
You have the option to:
Update the company accounts payable balance, clear the document entry file and update the appropriate control records.
Note that the AP Document Entry and Adjustment Register requires an escape code for a user to get out of an error which occurred during the update portion of the register.
Information on this register includes the following:
Document Entries: Period, branch(es) selected, vendor number and name, document number, branch, GL posting table, PO number, entry date, due date and discount date, gross amount, allowable discount amount, GL account number and the posting amount.
Document Adjustments: Vendor number and name, document number, current amount, adjustment amount, new current amount, memo, GL account number and the posting amount.
The system also displays a recap of the AP balance, which includes: the beginning balance, entry total, adjustment total, ending balance and total documents listed on the register. Depending on the flag in the AP static control record, you can also create a general ledger distribution printout.
Unform Archiving
The AP Document Entry & Adjustment Register can archive information to Unform. The program prints 2 documents: the Register and the GL Distribution. These two documents are linked in Unform Archive. It is possible for you to print a register and not print an associated GL Distribution. On the register, the system prints the following in the print stream to indicate that a GL distribution should be expected: GL Distribution=true
If a GL Distribution should not be expected, the program prints: GL Distribution=false
The Unform document type DocumentRegfor both documents, but the document ID differs by appending "-GL" to the register number for the GL Distribution.Only the last copy of a specific register # is be kept on file.
When a register is reprinted, and it is overwriting an existing archive of that same register #, the system updates the title of the associated GL Distribution to indicate that it is no longer valid.
Note that the PO# field on the Register only appears when "PO#" is in the title bar and you have not encountered a line that simply contains "Document Adjustments". The data in the PO # column is linked to Document Code "PORD".
Returns Processing: The AP Document Register also prints any return documents numbers being released from vendor approval for an invoice number. The AP Document Register Update will create any needed return documents and update the status of the return.
Access this program by clicking Accounts Payable> Document Entry>Document Entry and Adjustment Register.
Click Field Descriptions for detailed information for each field.
Viewing reports on screen (using the viewer)
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