Payment & Hold Selection Subsystem

Use the Payment & Hold Selection subsystem to select invoices for payment. All invoices must be "selected" before you can print checks.

Select invoices with one of two programs:

• If your office always pays Accounts Payable invoices on time or always pays invoices in time to get the vendor’s discount, then use the Payment Selection by Date program. This selects the invoices to be paid based on the parameters you choose — i.e., are payments based on due date or discount date, what is the check date, etc. By using this program, you don’t have to worry about missing or overlooking an invoice.
  
• If your office selectively picks which invoices to pay each month, use the Individual Payment Selection. This program can also be used Payment Selection by Date program. For example, if the system does not pick an invoice you want to pay, you can use this program to select the missed invoices.
  

Once you’ve selected invoices you want to pay, run the Payment Selection List to verify your choices or the systems choices if you used Payment Selection by Date. You can remove or add to the list by using either Individual Payment Selection or deselect a vendor by using Unselect Payments. You can select or deselect payments up until the time you print checks.

If there are specific invoices that you don’t want selected for payment, use the Hold Selection. You can also use this program to take invoices off of hold status.

Print a list of documents on hold with the Hold List program.

Once checks have been printed but not updated by the Check Register, the payment selection process may begin again. The system keeps track of invoices paid by the previous batch of checks that have not yet been updated.