EOP Checklist  EOP Checklist Explanation

The End-of-Period menu contains programs that should be run at the end of each Accounts Payable period to close it correctly.

These programs are available on the End of Period menu.

• Period Check Register, which is used to create a listing grouped by bank of all regular, manual, non-invoice and void checks issued this period.
  
• Period Expense Distribution, which is used to create a list of all GL expense distributions from the Document Entry & Adjustments Register for the period.
  
• Period Disbursement Distribution, which is used to create a list of all GL Disbursement Distributions from the Check Register for the period. All of the registers listed contain optional updates that should be run to clear the files to start a new period.
  
• Register History Report, which is used to create a list of all register updates that affected the AP balance during the period.
  
• Document Removal Register, which is used to create a report of all documents paid to zero during the period and removes them from the Open Documents file.
  
• End-of-Period Update, which is used to close the current accounts payable period by deleting temporary vendors with zero balances, rolling period-to-date figures to zero and incrementing the current period by one. If it is the end of the year, year-to-date figures are rolled to prior year.
• Vendor 1099 Processing sub menu, which is used view and maintain 1099 vendor balances and Taxpayer Identification numbers throughout the year, along with access to check history and audit capabilities.

• Vendor 1099 Balance Maintenance (AE915), which is used to update the TIN (tax identification number) and the 1099 balance amount for the 1099 reporting year and vendor you specify.
• 1099 Print, which is used to create non-employee compensation statements. You specify the beginning and ending vendor and the document group(s) to print. The forms used are the standard 1099 forms distributed by the IRS.
• 1099 Audit Report, which is used to review the vendors for whom you printed 1099s and to provide an audit trail as needed.
  

See the End-of-Period Procedures for more information.