icon to use the Temporary Ship-to feature to facilitate this request. You can press F2 or select the
icon to search.
The Order Confirmation Footer screen consists of the final needed to confirm the order. Use this screen to enter freight and handling charges, records deposits and payments for the order, as well as enter tax and routing information.
Automatic Freight Calculations and Quoted Freight: In Order Entry, Confirmation Entry and Direct Invoice Entry, FACTS provides automatic freight calculations using freight schedules or quoted freight, based on control settings in Ship Via F/M, AR Customer Maintenance and SO Static Control F/M (SOF980). Refer to the Automatic Freight Calculations and Quoted Freight topic for details.
Tip: Edit the SO Entry Options F/M to skip unnecessary fields.
To return to the main entry screen, choose Backup at the bottom of the screen.
For more information about entering freight and handling charges, processing overpayments and remaining deposits, or entering multiple payments, refer to the topic below:
Using the multiple payments section
Invoice Processing for Overpayments or Remaining Deposits
With SO Static Control F/M Multiple Warehouse flag set to Y, as you complete the footer information from Order Confirmation, Direct Invoice Entry or Credit Memo Entry and reach the Print/Reprint Invoice prompt, the system displays the Sort by Shipping Whse prompt. (This prompt is also available in the Print option from the menu.) The Sort by Shipping Whse prompt defaults to Yes when printing from the Order Confirmation, Direct Invoice Entry or Credit Memo Entry programs.
This window contains all the possible fields for Order Confirmation Footer processing. Use the following field descriptions to complete order confirmation.
1. Memo
Use the memo field to enter special instructions, thank you messages, reminders for upcoming specials, etc. This memo appears at the bottom of invoices, counter sale receipts and credit memos. It is not the same thing as memo lines entered for specific items.
The program defaults to the standard memo entered in the Document Print Control F/M (Sales Orders-->File Maintenances-->Infrequent File Maintenances-->SO Document Print Control).
Delete the existing memo by pressing the space bar, followed by CR.
2. Ship to
This gives you at a glance ship to information entered in the header of the document. Edit the ship-to code, if necessary. If a customer requests to have an order shipped to an address other than its usual shipping address, select the
icon to use the Temporary Ship-to feature to facilitate this request. You can press F2 or select the
icon to search.
3. Freight code
Options are Prepaid, Collect, Bill Later, and Prepay/Add.
Prepaid indicates that the freight amount is the actual freight amount on this order in Freight $.
Collect indicates the freight amount should be collected upon delivery. No freight amount should be entered on the document.
Bill later indicates the freight amount will be collected after the charge is established from UPS manifest or freight bill. Use the Unbilled Freight Report to print a listing of all invoices that contain the Bill Later freight code.
Prepay/Add indicates that the carrier’s shipping charges will be billed to the shipper, the shipper will pay the carrier, and the shipper will also add freight charges to the customer’s invoice. The freight charges added to the customer’s invoice are not necessarily the same amount as the carrier’s shipping charges billed to the shipper.
You can also define freight in the Header Detail window.
4. Frt Method
The Document Freight Method (Q/C) for this customer– this value defaults from AR Customer Maintenance and is modifiable based on the Allow Method Change checkbox on the Invoicing tab of AR Customer Maintenance. Based on the setting, you can select from: Quoted Freight or Calculated Freight.
5. Freight $
The freight value can be entered freight, quoted freight or automatically-calculated freight, based on the control settings in Ship Via F/M, AR Customer Maintenance and SO Static Control F/M (SOF980).
Enter the freight amount for the order, if applicable. Press F2 or
to access the Freight Totals window. You can modify the quoted freight amount but the calculated freight is determined by the system--You cannot modify this value during SO confirmation.
This field is not available if the Charge Freight flag is not selected (set to N) in SO Static Control F/M (Sales Orders-->File Maintenances-->Infrequent File Maintenances-->SO Static Control F/M.)
6. Route
This field shows the route code entered in the document header.
The Use Routes flag must be selected (set t o Y) in SO Static Control F/M
Ü If the Route System is used, run the Route Release program prior to running the DSR to include all invoices delivered for the shift or day.
7. Disc %
Enter the discount percent (maximum of 100) or dollar discount (maximum equals merchandise total) of the merchandise total. The program initially defaults to the invoice discount set in the customer’s master file accessible from Customer F/M.
The program skips this field if the invoice total is zero or if the Charge Tax flag in SO Entry Options F/M is not selected (or set to N).
8. Tax code
The program defaults to tax code assigned to the customer’s ship to file. F2 allows a search.
Tax codes are set up in Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Tax Table F/M.
Several flags in the system affect this field:
The program skips this field if the invoice total is zero or if the Charge Tax flag in SO Entry Options F/M is not selected (or set to N).
If the Tax Rate flag is selected in the Accounts Receivable Tax Table F/M, the system will apply tax to the freight amount.
Ü If you back up into this prompt without pressing F1-skip after changing the tax rate or the tax amount, the system recalculates the charges to reflect the tax code and the changes to the Tax Rate and Amount fields are lost.
9. Tax rate
The program initially skips this field.
If the Charge Tax flag in the Sales Orders Static Control F/M is not set to O-Override, you cannot override the tax code and this field is unavailable.
Enter H-to use the high rate, L-to use the low rate, or X-to change tax status of this document to exempt.
High and low tax rates are set up in the Accounts Receivable Tax Table F/M. The program defaults to the rate selected in the customer’s master file in Customer F/M.
10. Check, ATM, Debit Card, V, M/C,A,D, coupon, Other
In the various types of payment fields you can enter payments for this order. You can select the
button for any payment field and place the balance amount in the field. In the field to the right of the Paid icon, enter the account number for the Check, ATM, Debit Card, V, M/C,A,D, coupon, Other used for payment.
11. Cash Terms
Enter the cash terms for the payment.
12. A/R Terms
Enter the A/R terms for the payment.
13. Taxable
The system displays the amount that is taxable based on the tax code and rate information either entered in this document or carried over from the customer’s master file.
14. Deposits
Displays any deposits that have been placed on this document. When applying a deposit, the amount automatically entered when you select the
button is the smaller of the invoice total and the outstanding deposit amount.
The order cannot be converted to an invoice with unresolved deposits. The message "Deposits may not remain on completed documents" appears if a deposit unresolved deposit exists on the document.
If this message appears, choose OK and select Payments in the footer.
Use the Deposits/Payments Entry window to apply the deposit to the document, apply it to the customers account, refund the deposit or transfer it to another of the customer’s documents.
15. Subtotal
Displays the amount due on the document, minus any backordered goods. The subtotal does not include freight.
16. Discount Amt
Displays the total dollar amount of the any customer, line item and document discounts. This is information is display only.
17. Freight Total
Displays the total freight and handling charges on the document. This information is display only.
18. Tax $
Displays the total dollar amount due in tax based on the selected tax code and rate information entered either on this document or in the customer’s master file in Customer F/M.
To manually enter a different tax amount, the Charge Tax flag in the Sales Orders Static Control F/M must be set to O-Override.
19. Total Due
Displays the subtotal plus freight and tax, minus discounts. Amounts for backordered items are not included in the total.
20. Total Payments
Displays any payments made on this order, including any deposits that have been applied.
21. Balance
The amount the customer owes on this order.
Choosing a confirmation method
Open a document in confirmation
Print an invoice from confirmation
Using the footer in Order Confirmation
Designating items for direct ship
Confirming serial and lot items
Creating BOM items (kitting, on-the-fly)
Using the Job Cost Entry window
Using the Price Search feature